Scanning Files for Viruses

Depending on the configuration of your enaio® coLab system, files can be scanned for viruses when they are loaded from the local file system into an coLab project room. Your coLab administrator decides which antivirus program to use.

The scan is performed both when adding new objects and when replacing existing objects. Scanning files for viruses can be done in two different ways:

• Blocking

  The user cannot continue working while the virus scan is running. The user must wait for the result of the virus scan before doing anything else in enaio® coLab.

• Non-blocking

  The user can continue working on other tasks in enaio® coLab while the virus scan is running. Scanning the file to be uploaded for viruses is done in the background.

Your coLab administrator decides which type of virus scan to use.

If an antivirus program has been integrated into your enaio® coLab system, then an Upload status icon is shown in the main navigation. Open the upload status view by clicking the icon.

If you selected the Slim, Slim +, or Horizontal menu type, you first have to click the Project icon in the main navigation before you can click the Upload status icon in the submenu that opens.
If you selected the Overlay menu type, you first have to click the Main navigation icon in the coLab header before you can click the Upload status icon in the main navigation bar that opens.
You can find more information about the menu types that are available at Customizing the User Interface.

The upload status view lists all current and completed uploads in a table. An entry is created in the upload table when you add or replace a file in the files view of enaio® coLab.

The table provides information on whether a file was uploaded successfully or unsuccessfully, or whether problems occurred during upload or while scanning for viruses. In the Status description column, you will find further information on the status icon shown in the Scan status column. The status descriptions can be customized by your coLab administrator in accordance with the specific system and therefore differ from system to system. Next to this, in the table, you can find the file names of the files that were scanned, the date of the scan, and a dropdown menu containing additional functions.

The following functions will be available if you click the More actions icon in the row of an upload entry:

• Open preview

  You can use the Open preview function to view the contents of the uploaded file. However, the content preview also provides other functions that you can use to edit the displayed document or view the document’s filing location (see Content Preview).

• Delete task

  Clicking the Delete task icon allows you to delete the matching entry from the upload table. The uploaded file is not deleted in the process.

  A deleted entry cannot be restored.

If a file is infected or causes problems when being scanned or uploaded, then that file will not be imported into the coLab project room. Please contact your coLab administrator if you have any questions.