Viewing Search Results in Hit Lists
The result of a search request is shown as a hit list. Hit lists contain information about object properties and index data of the found search results. You can customize how the content looks and is displayed.
Hit List Views
You can choose between different layouts for the view of a hit list, which you can select via the header of a hit list in enaio® webclient and in enaio® webclient as a desktop application.
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Displays the result of a search request in card form (see The Card View). The cards have a title consisting of the index data of the first configured field in the hit list configuration. The description of the cards is composed of two additional index data fields configured in the hit list configuration. The cards show the file type next to the object type icon.
You can also sort hit lists from object searches in the card view by clicking or tapping the Sort icon in the header (see Sorting hit lists).
Hit lists from full-text searches display the object type as the title, a text passage with the search term found in it, the quality and, if applicable, the file type. The cards in full-text hit lists are sorted by the quality of the hits.
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Displays the result of a search request in table form (see The Table View). The table consists of static columns that provide information about object properties, and columns, which contain the index data of the found objects.
Hit lists from full-text searches also display a column with a text passage and the search term found within it, as well as a column containing the hit quality.
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The following applies if you are using enaio® mobile on a smartphone:
The Card view is not available on smartphones.
The display of hit lists on smart phones is limited (see Object lists on smartphones). As a result of this, there are a number of differences when you are using the program on a smartphone:
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On smartphones, static columns in hit lists are hidden.
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Text excerpts and the hit quality are not shown in the hit lists of full-text searches.
Types of Hit Lists
You will be shown different hit lists depending on the type of search:
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The hit list of an object search only contains objects of the type selected for the search. Depending on the type of object search, these can be folders, registers, or documents.
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The hit list of a full-text search may contain a combination of folders, registers, and documents. The descriptions in the column headers may therefore change in the table view, depending on which object you select in a mixed hit list. Hit lists from full-text searches also display a text passage with the search term found in it and the quality of the hit found.
Options to Customize Hit Lists
You can change the appearance of hit lists in the following ways:
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In the
Card view, you can filter hit lists (see Customizing Object Lists).
You can also sort hit lists from object searches in the card view by clicking or tapping the
Sort icon in the header. The user uses this icon to select a sorting criterion. The user can choose the first three pieces of their hit list configuration’s index data for sorting. Exactly one sorting criterion can be selected. The selected sorting criterion is displayed as a “chip” in the hit list’s header area. If the user switches from the table view to the card view (or vice versa), the sorting is carried over as well (and so is the multi-level sorting). The order in which multiple chips appear reflects the hit list’s sorting priority. You can click or tap the chip to reverse the sort sequence (ascending/descending). An arrow icon in the chip shows the sorting direction. Sorting can be cancelled by clicking or tapping the
Remove icon in the chip or by selecting a different sorting criterion.
The following applies if you are using enaio® mobile on a smartphone:
The sorting function is not available in object search hit lists.
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In the
Table view, you can adjust the column width and sort, group, and filter the hit list (see Customizing Object Lists and Object Lists).
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The hit list configuration dialog allows you to change the number of index data and basic parameter columns shown (see Hit List Configuration).
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You can find the hit list configuration dialog in the main menu in the
Object search.
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You can also find the hit list configuration dialog in the
Table view in the header of a hit list in the
More actions menu.
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You can configure whether static columns are shown or hidden in the settings in the user menu (see Changing How Static Columns Are Displayed in Object Lists).
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The following applies if you are using enaio® mobile on a smartphone:
The display of hit lists on smart phones is limited (see Object lists on smartphones). As a result of this, there are a number of differences when you are using the program on a smartphone:
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Making changes directly in the hit list
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Hit lists on smartphones cannot be sorted or grouped. This is why the
Reset layout function is also not available on smartphones.
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Hit lists on smartphones can be refreshed using the "pull-to-refresh" gesture (see Object Lists). You can also find the
Refresh function in the
More actions menu.
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Making changes via the
Hit list configuration dialog
Hit lists can also be customized on smartphones via the hit list configuration dialog (see Hit List Configuration).
The maximum amount of index data possible is displayed according to the size of your mobile device’s screen. The index data of the object list that cannot be displayed on a vertical display is hidden. If you rotate your display horizontally, more index data will be displayed.
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Making changes via the user menu
Due to limited screen space, static columns in object lists (e.g., in hit lists, at filing locations, in the variant administration, and elsewhere) are hidden on smartphones. Likewise, the setting options for the static columns are not displayed in the user menu.
Context Menu
Each entry in a hit list has a corresponding context menu. The functions offered to you in the context menu depend on the object type of the selected entry and the context. A reduced number of editing features are available in the context menu in offline mode.
You will find more information on the The Context Menu page.
Opening Filing Locations
Each entry in a hit list has a filing location in the enaio® filing system. This filing location is also called a location. To get to this location, you have the following options:
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Using the
Open location context menu function (see Open location).
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Using the
Show content context menu function (see View content).
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By clicking or tapping on a hit list entry (see Open location).
Default Actions
The entries in a hit list can be linked to one of several different default actions. This default action gives you a faster, alternative method to access some functions from the context menu. Your administrator determines what default action is triggered.
You will find more information on the Default Actions page.
Hit Lists with One Hit
If a hit list generated by a search request has only one hit, then – if this hit is a document – one of the following 1-hit hit list actions is executed:
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No action – the hit list is shown.
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The index data is opened for editing.
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The index data is opened for viewing.
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The document is checked out and downloaded. In the case of image documents, a dialog opens for editing the content. In the case of W-Documents, the document will be downloaded immediately. An information dialog will be shown if the document is already checked out.
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The document content is offered for download (requires the Export document contents system role).
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The document content is offered for download as a PDF (requires the Export document contents system role).
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The document content is offered for download as a PDF. In the case of image documents, each image is additionally marked with a watermark (requires the Print documents system role).
The 1-hit hit list action is defined by your administrator.
Viewing Search Results in the Preview Area
Document contents and object properties (index data and basic parameters) of an object marked in the hit list are shown in the preview area.
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Click or tap the Details preview icon in the preview area to display the object properties (see Details Preview).
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Click or tap on the Content preview icon in the preview area to view the document contents (see Content Preview).
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If your enaio® system is configured accordingly, you can also show the content of a document in the Office 365 dashlet in the preview area in enaio® webclient and in enaio® webclient as a desktop application (see enaio® office-365-dashlet).
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In enaio® mobile, open the preview area by
- tapping on a document in an object list (e.g., in a hit list, at a filing location, in the favorites area) (single touch).
- selecting an object (for example, folders, registers, and documents) from an object list and clicking the
Show object function in the context menu.
The preview area will then move on top of the workspace.
On smartphones, you can only display the index data of folders and registers by using the Show object function in the context menu.
You can find information on how to use the preview area and the functions it offers in The Preview Area.