Full-Text Searches for Objects

enaio® webclient 10.10

If you do not know where an object you are looking for is filed, a full-text search is a fast way to begin the search. A full-text search will search the contents of objects and their index data.

You can find the input fields for full-text search

on the Dashboard.
in the header area of object search forms, provided that the full-text search is configured for an object type.

Types of Full-Text Searches in enaio® webclient

Full-text search in a cabinet

In this case, the full-text search is restricted to one cabinet, i.e., all folders, registers, and documents within the selected cabinet are searched for the specified term. You can select the cabinet using the Arrow icon next to the full-text search field.

The administrator can exclude object types from the full-text search.

Full-text search in an object type

In enaio® you can also restrict the full-text search to one specific object type, provided that the full-text search for this object type has been set up by your administrator. Object types that are configured for full-text searches have an input field for full-text searches in the header area of the object search form.

To restrict a full-text search to one object type, follow these steps

Click or tap on the Object search icon in the main menu.

The navigation area with the object search will open.
In the object search, select the cabinet in which you want to search for the required object and click or tap on the Arrow icon.

The cabinet area with the available object types will open.
Select the object type you are looking for.

The search form will now open.
Enter the search terms in the full-text search input field in the header area of the search form.

The search form only contains a full-text search input field if the object type is set up for full-text searches.
Click or tap on the Search icon.

The search is executed and the hit list is shown.

Under certain conditions, the contents and index data of documents in zip files are also included in the full-text search. The prerequisite is that the documents in the zip files are suitable for indexing the full-text search. More specifically, if the rendition service of enaio® is able to generate renditions of the documents included in the zip files and display them in the content preview, for example, these documents will also be searched in full-text search requests.

The corresponding object type must also be configured in enaio® editor External link icon for full-text search requests.

The result of a search request is shown as a hit list in table form. Hit lists consist of static columns that provide information about object properties, and columns, which contain the index data of the found objects. Hit lists from full-text searches also display a column with a text passage and the search term found within it (Preview column). These hits are sorted in the hit list according to their quality (Quality column).

The following applies if you are using enaio® mobile on a smartphone:

Text excerpts (Preview column) and the hit quality (Quality column) are not shown in the hit lists of full-text searches on smartphones. The hit list cannot be sorted.