Saved Searches

To save individual and combined requests, follow these steps

1. Open a search form or a combination of search forms (see 'Combined Queries').

2. Fill out the search forms.

3. Right-click to open the context menu of the search form.

4. Click Save.

   The Save query window will now open.

   

5. Enter a name for the search.

   Decide whether to execute the query instantly at start-up or open the hit list, whether or not to make your query editable before it is carried out, and whether or not to calculate and display the number of hits.

   Press Select icon to assign an icon to the saved search (see To assign icons to saved searches, follow these steps ).

   The Function key list allows you to select a function key that, when pressed together with Ctrl+Shift, will launch the search. Check whether the keyboard shortcuts are already in use.

   You can specify whether a query will be added to the navigation as well as to the desktop area.

6. Click OK or press the  ↩ enter key.

The query is saved and shown in the object search in the Desktop directory.

To save a search with variables, follow these steps

1. Open a search form or a combination of search forms (see 'Combined Queries').

2. Complete the fields on the search forms that are to contain constant values.

3. Right-click to open the context menu of the search form.

4. Click Variables.

   The Edit query window will now open.

   

   In the Edit query window, all fields from the search form or combined search forms are listed. Entries from a search form will be shown in the Variable column as constant values.

5. Enter the variables.

   You can enter constant values in the cells of the Variable column or select values from a list. When you click on a cell, the list opens. It contains special values, variables, and static variables. Static variables are variables which will be temporarily saved and used as default values the next time you open the saved search.

   The following specific values may be available:

   • #Benutzer# – the current user name

   • #Datum# – the current date

   • #Null# – a non-indexed field

   • #Computer-IP# – the IP address of the querying computer

   • #Computer-GUID# – the GUID of the querying computer

   • #Computer-Name# – the name of the querying computer.

   A not-equal to operator <> or != can be placed before special values, but not variables.

   Only fields in which you enter a variable ($VARn$) or a static variable ($STATn$) from the list will be displayed when starting the query. Fields containing specific or entered values will not be displayed. Empty fields will not be evaluated.

   If you assign the same variable to more than one field, only one mapping is displayed. The value you enter will be applied to the other mappings of the variable.

   The fields for search forms in expert mode are neither saved nor displayed in the Edit query window

6. Click OK.

   The Save query window will now open.

7. Name the query.

   Choose whether to execute the query at start-up and open the hit list or whether or not to make your query editable before it is run.

   Press Select icon to assign an icon to the saved search (see To assign icons to saved searches, follow these steps ).

   The Function key list allows you to select a function key that, when pressed together with Ctrl+Shift, will launch the search. Check whether the keyboard shortcuts are already in use.

   You can specify whether a query will be added to the navigation as well as to the desktop area. Queries with variables can be created as an extra group in the navigation. If the search bar already contains a saved search as an extra group, the new saved search along with its variables will be added as the last group in the navigation.

8. Click OK or press the  ↩ enter key.

The query is saved and shown in the object search in the Desktop directory.

You can add the saved search to the navigation and hide/show it quickly there (see Queries in the Navigation ).

1. Open the Object search.

2. Select the Desktop entry in the object search.

3. Open the context menu and click Folder.

   A new folder is created in the object search.

4. Name the folder.

   Using the folder context menu, you can change the name of the folder ( Rename), create additional folders ( Folder), or delete empty folders ( Delete) at any time.

5. Saved searches can be placed in a folder by dragging and dropping them onto a Folder icon.

1. Open the Object search.

2. Open the Desktop area.

   Saved searches will be shown.

   

3. Double-click a query.

Depending on the query's settings, the query will open, run immediately, or the number of hits will be displayed.

1. Place the saved search in the e-mail attachment in your file storage system.

2. Double-click the *.os file in your file storage system.

   If you have not opened enaio® client yet, it will open now.enaio® client

   An enaio® client dialog box will ask you if you want to apply the saved search.

3. Confirm the dialog box prompt by clicking the Yes button.

The saved search is transferred to the object search of enaio® client and displayed in the Desktop area.

You can now rename the applied query using the functions in the context menu of the saved search, transfer it to the navigation, or move it to a folder in the object search using drag and drop.