Settings for the Hit List

enaio® client 10.10 »

The hit list will be displayed as a table. Folders, registers, and documents will be listed line by line.

Hit lists consist of static columns that provide information about object data, and columns, which contain the index data of the found objects. Hit lists from full-text searches also display a column with a text passage and the search term found within it. These hits are sorted in the hit list according to their quality.

Static Columns

Static columns contain the name of the object type, as well as icons showing the archiving status, the access status, the presence of notes, and so forth. Which of these columns are shown depends on your settings in the enaio® client settings (see 'Fields' area ).

Static columns are also displayed context-specific. This means that a "Signatures" column is not displayed in a hit list of folders or registers, for example, because folders or registers cannot be signed.

Customization Options for Hit Lists

Other columns display the index data. In the default settings, you can individually configure the index data fields to be displayed as hit list columns for each object type (see Default settings for the hit list). You can also select the fields for the hit list using the Show hit list fields dialog in the object search. This dialog can be opened via the context menu of a selected object in the object search (see Document Type Options).

For documents, you can select fields from the basic parameters and from the folder index data as list columns; for folders and registers, you can select fields from the basic parameters.

Index data from table fields and multi-fields cannot be shown in a hit list.

The following customization options are available for hit lists:

Grouping Hit Lists

You can show the hits in the hit list more clearly by grouping the hit list.

Right-click the column header of the column whose content you want to use to group the hits and select Group from the context menu. The hits are sorted into groups according to the entries in this column.

You can group hit lists multiple times in the same way.

Configurations for Portfolios and Queries

You can assign your own column configurations to typed portfolios and saved searches, independently of the hit list adjustments (see Customizing Column Configurations for Portfolios and Customizing Column Configuration of Saved Searches).

Report View and Quicklook View

Instead of being displayed as a table in the report view, the document hit list can be displayed in the quicklook view. Quicklooks are small previews (thumbnails) of the first page of a document. They are only available for image documents and documents created using Microsoft Office applications. While setting up document types, the administrator can decide whether quicklooks are created or not.

Click the matching button on the status bar to switch between the report and quicklook views.

Searching in Hit Lists

Use the keyboard shortcut Ctrl+F to search in hit lists. If you use the shortcut, you can enter the search term in the Filter list field at the bottom of a hit list. The hit list is restricted. The search term or cells containing the term you are searching for are highlighted in color.