Recycle Bin

yuuvis® RAD client • 9.x »

A recycle bin is available to each user if the administrator has enabled the recycle bin function for the entire system.

Business objects, such as folders and documents, that have been deleted by the user are moved to the user’s own recycle bin and remain there until the objects are permanently deleted there. You can open the recycle bin by clicking the Main menu icon Main menu icon > Recycle bin on the yuuvis® RAD bar.

The Recycle bin desktop is divided into the following areas:

On the left-hand side of the recycle bin you will find the list of deleted objects. The details of a deleted object are shown in the object area on the right-hand side of the recycle bin.

The following functions are available in the header of the list of deleted objects:

Update icon

Updates the list of deleted items from the recycle bin.

Filter icon

Filters the list of deleted objects according to the displayed metadata.

For example, enter the contract string and the list will show all objects whose names contain the contract string. If you enter more than one term, the AND operator is used to connect them. The filtered messages will then contain all terms you entered for the search in the title or subject.

Active filters are highlighted by means of a colored filter icon in the header area of the list. The count of the filtered objects is shown in the footer of the list. To remove a filter, click the Reset filter button in the open filter dialog.

Sort icon

Sorts the list of deleted items in ascending or descending order by title, date, or description.

Active sortings are highlighted by means of a colored sorting icon in the header area of the list. To remove a sorting, click the Remove icon Clear sorting icon in the open sorting dialog.

The object area on the right-hand side shows all the properties and contents of the deleted objects that were selected in the list of the objects.

The object area is divided into the object aspects:

Shows a summary of the most important metadata and object properties of an object, such as name, editor, status, number of versions, file size, etc.

If more than one version of an object exists, you can also click the underlined version number to access the version view. Here, you can compare the versions of an object with one another and restore older versions (see Object Versions).

The Storage information section shows you important information, such as the retention time or storage area.

The editing history of the selected object is shown in the History aspect area. It displays, for instance, what changes were made to an object, at what time, and by which user. You can filter the events of the editing history, if needed. You can also access the version view via the entries (see Object Versions).

The Content aspect area offers a content preview of the selected object with numerous functions (see Content Preview). In the content preview, you can search the object, select and copy text, and download PDF attachments. You can also undock the content preview (see Hiding and Undocking Areas).

The Signature aspect area shows information about the signatures of document objects. The entries in the aspect area provide information about the status of a signature process or about the signature itself (see Signatures Aspect Area). The aspect area also provides users with the ability to control a signature process.

Aspect areas can be hidden by the administrator. Similarly, the order of the aspect areas can be determined by the administrator. Additional aspect areas can also be developed and integrated as company-specific.

You have a number of actions available in the header of the object area:

Download document file icon

Downloads the document file of an object to the local file system.

The function is only offered if the selected object has a document file.

Delete object permanently – icon

Deletes an object in the recycle bin from the system permanently after a confirmation dialog. Objects that are permanently deleted cannot be restored.

The function is only offered if the user has the appropriate rights.
 Restore 

By clicking the  Restore  button you can restore a deleted object from the recycle bin to its original location, if the object’s filing location allows it.
 Restore and open 

By clicking the  Restore and open  button you can restore a deleted object from the recycle bin (if the object’s original filing location allows it) and open the filing location.

Objects in the recycle bin are not included in search requests.

Restoring Objects

Business objects that have been deleted and are in the yuuvis® RAD recycle bin can be restored by the user. To do so, the user can use the actions  Restore  and  Restore and open  in the header in the object area. After clicking an action, the object is restored to the original filing location and removed from the list of deleted objects and the next object is placed in the focus. If you click the  Restore and open  action, then in addition to restoring the deleted object, the recycle bin will be closed and the original filing location of the object will be opened.

When restoring deleted business objects, you need to keep in mind the following special situations:

  • Objects with versions are restored with all versions.

  • If a folder originally contained other items, such as documents, then they will also be restored to the original filing location when restoring.

  • Documents whose original filing location (folder) was also deleted can be restored only after the folder is restored. The user will be notified by the system if this is the case.

  • Documents whose original filing location (folder) has been permanently deleted cannot be restored.

Deleting Permanently

The user needs the appropriate rights to permanently delete objects from the recycle bin.

Objects that are in the recycle bin can be permanently deleted from the yuuvis® RAD system. The user or an automated action in the system can permanently delete objects. To permanently delete business objects (folders or documents, for example) from the system, authorized users can use the Recycle bin iconRecycle bin function in the header of the object area. The icon is grayed out for unauthorized users. The tooltip indicates missing access rights.

Objects in the recycle bin that have not been permanently deleted by a user will be irretrievably removed from the system after seven days by an automated action. This time period can be changed for your specific system by the administrator.

If a deleted folder originally contained other objects, such as documents, then these are also irretrievably removed from the system when the folder is permanently deleted.

Objects that have been permanently deleted from the recycle bin cannot be restored.