Organizational Notes

Specific environment configurations are required to operate yuuvis® RAD repository-manager properly with high performance and in a compliant manner.

• Objects/resources should be archived using the yuuvis® RAD archiving operations to ensure that they are unchangeable and cannot be deleted. This action should be performed at least once a day to ensure that the documents can be deleted on the exact day on which they are to be deleted.

• Retention periods are propagated to supported storage systems such as NetApp via the yuuvis® RAD standard mechanism. If the retention period is not yet known on the SAP® side, nothing is propagated and the media configuration defines the retention period for an object.

• To ensure that the retention period is specific to the item, the retention period for the media should be set to the minimum, which is usually one day.

• ILM documents should only be deleted via the ILM interface, which means that no one other than the technical user should have this right.

• AL documents should only be deleted via the AL or ILM interface, which means that no one other than the technical user should have the right to do so. The data must be retained until the deletion order from SAP®, even if the expiry date is already in the past.

• The Check retention period when deleting option must be activated in the media configuration.