You can use the optional enaio® coLab
extension to make enaio® folders and registers and the objects they contain accessible to other users who do not have access to enaio®.
Setting Up coLab Shares
Use enaio® coLab to create project rooms for sharing enaio® documents. You and your external partners can use a browser to access the stored enaio® documents in project rooms and download them for editing and sharing, and then upload them again. New documents can also be uploaded to the project rooms and stored in the enaio® filing system.
The application enaio® coLab-Project-Room-Creator must be installed on your enaio® client by your administrator before you can create project rooms. Please contact your administrator if you have any questions.
enaio® coLab project rooms can be created with any enaio® client (see enaio® coLab). enaio® users with the corresponding rights can create any number of project rooms. Use the external user interface of enaio® coLab to control the exchange of documents to and from enaio®.
The enaio® coLab help describes in detail:
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how to set up, manage, and remove project rooms.
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how to invite participants and manage their access rights.
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how to manage or edit the provided enaio® documents or import external documents.
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how to create tasks and messages for collaboration with external users.
Highlighting of coLab Folders and Registers
Folders and registers that have been shared with external users in enaio® with the help of enaio® coLab (project rooms) are specially highlighted.
| Icon | Description |
|---|---|
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In an object list (e.g., in hit lists or at a filing location), it indicates a folder or a register located in a coLab project room. The icon is displayed in the |
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In an object list (e.g., in hit lists or at a filing location), it indicates a folder or a register located in a coLab project room and that also contains additional links. The icon is displayed in the |
Links static column.
If you create, copy, move, or link documents in folders or registers that are marked with an coLab icon, these documents may be accessible to external users who normally do not have access to enaio® documents.
Please note that the Links static column may be hidden (see Changing How Static Columns Are Displayed in Object Lists).
Removing coLab Shares
coLab project rooms, which are used to share folders and registers in enaio®, can only be completely removed in enaio® coLab (see enaio® coLab). If you delete folders and registers marked as coLab shares in enaio®, the folders, registers, and documents filed there are also deleted in the enaio® coLab project room, but the project room and all associated messages and tasks will remain intact.
on the right.
areas. Use the toolbar to show all hidden areas at once:
