Deleting Files and Folders

enaio® coLab • 10.10 »

Folders and files in enaio® coLab can be deleted. The project member rights and the object type determine who may delete which objects (see Objects and Permissions).

Deleting Folders

Folders in enaio® coLab can only be deleted using enaio®. Therefore a project member who wants to delete a folder in a project room in enaio® coLab must also be an enaio® user.

To delete a folder in a coLab project room, you must be an enaio® user, know the location of the coLab root object, and have the appropriate rights to delete folders or registers in the location of the coLab root object.

  1. In enaio® coLab, open the project room in which you want to delete a folder.

  2. Open the settings view in the project room by clicking the Settings icon Settings icon in the coLab bar.

  3. Click the Download link to enaio® root object entry in the General settings area.

    Depending on the browser configuration, a dialog will appear for filing an *.os reference file in the local file system or for editing using locally installed applications.

  4. Click the Open button in the browser dialog.

    As an alternative, you can save the *.os reference file in the local file system and double-click to open it there.

    The enaio® application installed on your computer (enaio® client, enaio® webclient as a desktop application, or enaio® mobile) with the location of the root object appears.

    Depending on the configuration of your operating system, you may need to log in to enaio®. enaio® webclient does not support *.os reference files.

  5. In the open location in enaio®, delete the folder or the register.

  6. Go to enaio® coLab in the corresponding project room and, once there, in the files view.

The folder or register deleted in enaio® is no longer shown in the directory structure of the project room in enaio® coLab.

Deleting Files

Files in enaio® coLab can be deleted in the following ways:

Project room owners and project members with a corresponding user-based role can delete files in the files view. Standard project members and project members with the Guest role are not allowed to delete files in enaio® coLab.

You can delete a file by clicking the Delete file icon 'Delete file' icon behind the corresponding file in the directory structure in the files view. After confirming the confirmation dialog, the file is deleted and no longer shown in the directory structure. The file is also deleted in enaio®.

To delete files from enaio®, you must be an enaio® user, know the location of the coLab root object, and have the appropriate rights to create files in the location of the coLab root object.

  1. In enaio® coLab, open the project room in which you want to delete one or more files.

  2. Open the settings view in the project room by clicking the Settings icon Settings icon in the coLab bar.

  3. Click the Download link to enaio® root object entry in the General settings area.

    Depending on the browser configuration, a dialog will appear for filing an *.os reference file in the local file system or for editing using locally installed applications.

  4. Click the Open button in the browser dialog.

    As an alternative, you can save the *.os reference file in the local file system and double-click to open it there.

    The enaio® application installed on your computer (enaio® client, enaio® webclient as a desktop application, or enaio® mobile) with the location of the root object appears.

    Depending on the configuration of your operating system, you may need to log in to enaio®. enaio® webclient does not support *.os reference files.

  5. Delete the desired documents in the open location in enaio®.

    If you delete a document with variants in enaio®, it is not enough to just delete the active variant. You must either delete the entire document or move it.

  6. Go to enaio® coLab and, once there, to the files view by clicking the Files icon Files icon in the coLab bar.

Documents deleted in enaio® are no longer shown in the directory structure of the project room in enaio® coLab.

The link in the tasks is also deleted if files that were linked to tasks are deleted. If files linked with messages are deleted, the message is indicated by the "Link to this file is not active" message.

If you have deleted folders and files in enaio®, you may have to update the contents of your browser tab in enaio® coLab so that you can see the changes in the directory structure. Click the Refresh icon Refresh icon in your browser to refresh.

If the features described above are not available to you, then it may be because you have been assigned a user-defined role that does not contain the corresponding rights. Contact a coLab administrator or the project room owner if you have any questions or if you need these rights.