Operations in yuuvis® RAD

Operations in yuuvis® RAD have the following functions:

• System control
• System maintenance

Operations are created for report generation and e-mailing with general parameters or as tasks with specific technical parameters. For each operation, several tasks can be created with individual parameters.

Tasks can be performed directly or integrated as a task with a schedule for periodic execution.

The operations are called in yuuvis® RAD management-studio via the Main menu > Operations. They are divided into operation groups.

Several operations are created and activated as tasks with a schedule with the installation.

Users need the Manage scripts functional right to configure operations.

List of Operations

Depository operations	Clean up audits Statistical database queries from file operations are cleaned up. Synchronize retention periods Compares the retention period specified on a medium with the retention period in the database and adjusts the database accordingly. Clean up cache The cache for document files is cleaned up. Clean up history The task execution history is deleted. Permanently Deleting Files Deleted document files are permanently deleted. Integrity Check Integrity check of a storage media. Cleaning Up Storage Nodes of a storage that has duplicates on other media are deleted. Synchronizing Storage A source storage is synchronized with a destination storage. Checking Storage Files on media are checked.
DMS Operations	Cleaning Up Pre-existing Objects Deletes objects that have not been filed from users’ in-trays. Delete objects Deletes objects using an eSQL statement. Clean up recycle bins Cleans the recycle bin for individual users or for all users. An operation called 'Clean up recycle bins' with a value of seven days is created for all users during installation by default. Cleaning Up Access Logs Deletes access logs.
Finalization operations	Finalize Objects are finalized.
Message Operations	Subscription Notifications about subscriptions are executed. Follow-up Notifications about follow-ups are executed.
Organization Operations	Import organization Organization data for the user administration are imported from a directory service. Clean up security logs Organization data for the user administration are imported from a directory service.
Repository operations	Archiving Documents will be written to the assigned archiving media sets. Extend retention period The retention period for documents is extended.
Full-Text Operations	Checking the Index The consistency of the index is checked. Subsequent Full-Text Indexing Objects are subsequently full-text indexed. Technical update The index is updated, if needed, after changes have been made to the schema, the organizational structure, the object type rights and the metadata.

An eSQL statement is specified when configuring certain operations. You can use the actions menu to open a dialog for testing eSQL statements.

Configured Operations

The following operations are created and activated as tasks with a schedule with the installation:

• Follow-up, Subscription, Clean up cache, Clean up history, Permanently delete files, Clean up access logs, Clean up pre-existing objects, Clean up recycle bins, Clean up security logs, Technical update.

These tasks can be edited, suspended, and deleted.