Depository Operations
Depository operations, like all operations, use the general parameters E-mail mode and Report mode as well as specific parameters.
Clean up audits
Statistical database queries from file operations are cleaned up.
Specific parameters of the operation:
| Save destination | Selection from all areas, configured media sets, or media |
| Storage area |
Area: Work, Archive, Cache |
| Media set | Media set from the area |
| Storage | Storage from the media set |
| Older than |
Date: specification of a date Day: specification of the number of days Cleans up data that is older than specified. |
Synchronizing Retention Periods
Compares the retention period specified on a medium with the retention period in the database and adjusts the database accordingly.
Specific parameters of the operation:
| Storage | Selection from all configured media |
| Action |
|
| Error |
Enabled: The operation is canceled if an error occurs. |
Cleaning Up the Cache
The cache for document files is cleaned up.
Specific parameters of the operation:
| Storage | Selection from the configured cache sets |
| High-water mark |
High-water mark in MB The cache is cleaned up if the high-water mark is exceeded and until the low-water mark is reached. |
| Low-water mark | Low-water mark in MB |
| Older than |
Date: specification of a date Day: specification of the number of days Only files older than specified will be deleted. |
| Deletion order |
Largest first: The files are sorted according to their size, and the largest ones are deleted first. Oldest first: The files are sorted according to their date, and the oldest ones are deleted first. |
Clean up history
The task execution history is deleted. The history can be viewed via the Completed tasks area of the operations.
Specific parameters of the operation:
| Task name |
Enabled: Only the history of the selected task is cleaned up. |
Permanently delete files
Deleted document files are permanently deleted.
The recycle bin can be deactivated. In this case, only users with the object type right 'Destroy' will be able to permanently delete business objects. Restoring the recycle bin and the operation 'Permanently delete files' will not be available. The recycle bin is deactivated via yuuvis® RAD management-studio: Main menu > System > Settings > Core service > Global > Server > Activate recycle bin
Specific parameters of the operation:
| Seconds |
Time span in seconds Only the files deleted in yuuvis® RAD before this time span are permanently deleted. |
| Threads |
Defines the number of threads processed concurrently in the core service. The smaller the thread count, the faster the threads will be processed. The lowest value is 1; the highest possible value is 10. |
| Error |
Enabled: The operation is canceled if an error occurs during deletion. |
Individual deleted objects can be restored via the recycle bin. Objects can be permanently deleted via the 'Delete objects' operation using an eSQL statement. An operation called 'Clean up recycle bins' with a value of seven days is created for all users during installation by default.
The full-text index can be cleaned up after deleting large numbers of documents.
Integrity check
Integrity check of a storage media.
The binary data is read in full, either from the file system medium or via the 'archive' service. It compares whether the number of bytes read matches the expected number and whether the hash value, formed according to the stored algorithm, matches. The size in bytes and the hash value are formed directly when the binary data is created. The checked byte count and the hash value are in the 'xdpsnodeelem' table. Here 'syssize' is the expected size in bytes and in 'sysdigest,' and 'sysdigestalg' is the calculated hash value with the algorithm used. The storage node, which in turn has the assignment to the medium, can be found via 'xdpsnode2elem_xdpsactnode___1'.
Specific parameters of the operation:
| Save destination | Selection from all areas, configured media sets, or media |
| Report DMS information |
Enabled: Object information is extensively logged. |
| Verify via full retrieval |
Default: Active – the save destination is fully checked. Without this option, only the presence and size of the files will be checked. This significantly speeds up the integrity check. |
| Threads |
Default: 3 – number of simultaneously processed threads. Value between 1 and 10. A higher number of threads speeds up the integrity check for connected external archive systems. |
Clean up storage
Nodes of a storage that has duplicates on other media are deleted.
Example: A storage is synchronized and then cleaned up.
Specific parameters of the operation:
| Storage | Selection from all configured media |
Synchronize storage
A source storage is synchronized with a destination storage. Files from the source storage are copied to the destination storage. Any files existing there are overwritten. Files on the destination storage that are not available on the source storage are deleted. Retention periods for files on the destination storage can be changed.
Specific parameters of the operation:
| Source storage | Selection from the configured media |
| Destination storage |
Selection from the configured media |
| Metadata |
Options for handling metadata:
|
| Retention period |
If you enable Set retention period, the system will prompt you to specify a new retention period for the files on the destination storage. Enter the retention time in days, months, or years that should apply from the synchronization time. If you enable Synchronize retention periods, retention times specified for the source storage will be compared with the newly set retention times, and the longer time period will be used in each case. The retention period of individual files can be changed via the following end point: |
| Threads |
Defines the number of threads processed concurrently in the core service. The smaller the thread count, the faster the threads will be processed. The lowest value is 1; the highest possible value is 10. |
| Error |
Enabled: The operation is canceled if an error occurs during deletion. |
Check storage
Files on media are checked.
Specific parameters of the operation:
| Save destination | Selection from all areas, configured media sets, or media |
| Delete empty directories |
Enabled: Empty directories are deleted. |
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