Deleting Objects and Removing Document Files
The Actions menu offers the Deleting Link Documents and Remove document file actions in hit lists as well as in folder and object views. What is the difference between these two actions?
You need the relevant rights for the Deleting Link Documents and Remove document file actions. If you do not have the corresponding rights, they will not be available to you in the actions menu.
Delete Action
The Deleting Link Documents action deletes a business object. Business objects in yuuvis® RAD can be folders or documents, for example. Each business object has metadata. Document objects can, but do not have to, contain a document file.
The Delete action therefore deletes the entire object (the metadata, any document file that may be included, and any existing versions). Deleted business objects can only be restored by the administrator.
The situation is slightly different with the Remove document file action.
If it is not possible to delete one of the objects when deleting several of them, the action will be undone entirely and none of the objects will be deleted.
Remove Document File Action
The Remove document file action is only available for business objects with document files. While the action is being carried out, only the document file is removed, while the business object itself, including its metadata, is retained.
Strictly speaking, the action creates a new version of the business object without a document file. If a business object has multiple versions, only the document file of the respective active version is deleted. The document files of older versions are not affected.
You can restore removed document files in the version view via the Actions menu > GENERAL > Restore version. Open the version view by navigating to Actions menu > GENERAL and clicking Show versions.
In the case of link documents and locked document files, note the following special features:
Document files of link documents cannot be removed because link documents cannot be edited (see Creating Link Documents). Link documents can only be deleted as business objects. If a link document is deleted, only the link document and its metadata are removed while the source object remains unaffected.
Document files locked by other users cannot be removed. The associated business object cannot be deleted either for as long as the user who locked it does not unlock it.
Locked document files can be removed by the user who locked them. Similarly, business objects of locked document files can be deleted by the user who locked them.
Removing locked document files causes the lock to be removed.