Prepopulated Metadata Fields

yuuvis® RAD client • 10.x »

Certain fields in the metadata forms may already be prepopulated when objects are created. The administrator defines which fields are prepopulated.

These fields are specially indicated in the in-tray in the metadata forms when objects are created. Manually entered data has priority, i.e., it overwrites automatically imported data in case of conflict.

There is a distinction made between two types of prepopulated metadata fields in yuuvis® RAD client:

  • Object type-specific prepopulated data

    Metadata fields that are yielded by the object type’s configuration can be prepopulated depending on the object type. This can be prepopulated data from free text inputs, catalogs, add-ons, scripts, or additional components. Metadata fields that are prepopulated by the object type definition are indicated by a df in the in-tray in the creation process.

  • Extracted prepopulated data

    Specific data from the metadata of the files or templates (such as title, creation date, author, etc.) may be automatically extracted and written to the metadata, depending on the configuration, when uploading files or creating objects from templates. The object type-specific prepopulated data will then be overwritten. Metadata fields that extract metadata from the metadata of uploaded files or from templates are indicated by an ex in the in-tray during the creation process.

Object-specific and extracted prepopulated data is transferred as follows:

  • If both a standard value and an extraction are defined for a field, then the data for the extraction (if this is available) is transferred during the creation of an object in yuuvis® RAD client; otherwise the default value is transferred to the metadata form.

  • No extracted data will be shown in the metadata fields indicated as such for files to be filed as a batch. If you enter information in these fields, it will overwrite all data that has been extracted but not yet shown. If you do not enter anything in these fields, all of the extracted data (if this is available) will be transferred; if this is not available, the standard value will be transferred to the metadata form.

  • If the document file is later replaced, the extraction will be repeated. Existing data in fields configured for a mapping will be replaced or – if no new value is found – removed.