Managing Running Processes

Running and completed processes can be viewed and managed. You can call up the processes for a model via yuuvis® RAD management-studio via the Main menu > Processes.

All processes are shown with their creation, start, and end times. The icon in the first column indicates the status. The information displayed can be narrowed down by using filters. You can open the process details with the following views by double-clicking a process:

• Activities

  The current activities will be displayed. All actions for each activity are listed with a time. The data fields with values and, in the case of participant actions, the participants and participants excluded via a script can be shown for every action.

  If an activity has not yet been completed, the values of the data fields can be modified and assigned to participants via the actions menu. Newly assigned participants will receive an e-mail notification if this is configured for the activity.

  If users have been added to the participant role of an activity already provided, then these users are displayed here, but cannot find the activity in their inbox and cannot carry it out.

• Time periods

  For every current deadline and delay, the data fields with values and the participant roles can be shown. Deadlines and delays can be completed and canceled via the actions menu. The status of deadlines and delays depends on the status of the process. If processes are paused, then deadlines and delays are also paused. If processes are resumed, the deadlines and delays are also resumed. If deadlines and delays have already expired, configured actions are executed.

• Process history

  The process history with the sequence of activities and tasks with participants is displayed for each process.

• Process file

  The file content is displayed for each process. Objects can be opened in a new tab by double-clicking them.

• Figure

  The model is displayed with the activities as on the drawing page.

  The activities are color-coded:

  • gray: not yet reached

  • blue: running

  • green: completed

  • yellow: paused by administrator

  • red: corrupt or canceled

  Activities in loops:

  • Activities in loops are not reset to gray in subsequent loop passes.

  Activities in multi-instance:

  • green: at least one instance has been completed

  • yellow: at least one instance has been paused by administrator

  • red: at least one instance is corrupt or canceled

  • gray: not yet reached by any instance

Initiators and process owners can list and view their processes via the Main menu > My processes in yuuvis® RAD client.

Managing Processes

All processes are called up via the Main menu > Processes. The information displayed can be narrowed down by using filters.

Processes are managed via functions available in the actions menu:

• You can pause or cancel running processes.
• You can resume, cancel, or delete paused processes.
• You can delete canceled processes.
• You can resume, cancel, or delete failed processes.
• You can delete completed processes.

If several processes are selected using Ctrl or Shift, then the actions menu displays the features that can be applied to all of the selected processes. If there are no available features, then the actions menu displays the corresponding notice.

Process models can only be deleted if all processes have been deleted.

User: Returning Tasks

If a user has accepted tasks, then they can be returned at the same time in yuuvis® RAD management-studio via Main menu > Organization for a selected user.

• Select a user.

• Click Actions menu and select Return all accepted tasks.

• Confirm the security prompt.

This requires the functional right Manage processes.