Users with at Least One Process in the Inbox

enaio® administrator-for-workflow (web) • 12.0 »

When you click the Users with at least one process in the inbox - icon 'Users with at least one process in the inbox' icon in the main menu, the submenu that opens displays the users of the organization that was selected in the Organization icon Organization area and that have at least one process in their inbox.

Depending on the user selected in the submenu, the user’s current processes are listed in the process overview table in the workspace.

Column

Description

Process

Process name

Status

Process status

Creator

Name of the user who created the process

Creation time

Time when the process was created
Subject Subject line defined for the model

Activity

Current work item of the process

Activity status

Status of the current work item

Time

Time when the activity was created

Personalized

Time of personalization

Dunning period

Shows a specified dunning period for the activity

The header of the process overview table displays the total number of listed or selected processes. In addition, the header section displays the number of all running, suspended, personalized, and overdue processes in the table in the form of filter buttons (see Filtering tables).

Selected processes can be suspended (Suspend icon Suspend), resumed (Continue selected processes icon Continue), canceled (Cancel process icon Cancel), and deleted (Delete icon Delete) using the buttons above the process overview table. After resuming a suspended process, the activity status may temporarily change to “Unknown.” Refresh the page using the Reload content icon Reload function or your browser’s refresh function to view the current activity status.

The Details view of the selected process - icon Properties button opens the details view of a process selected in the table, displaying information about individual activities, the history of activities, and the variables of a selected activity. Alternatively, you can open the details view by double-clicking a process entry in the process overview table or by using the Details view of the selected process - icon Properties function in the context menu of the selected process.

The details view also provides a graphical representation of the selected process. For a detailed description of the details view, see Model Details View.

The Report with all marked processes - icon Report button generates and exports a report of all selected processes in the csv or in xml file format with and without variable values.

Context Menu

When you select an entry in the process overview table, you can right-click to open the context menu for that process. The following functions are available in the context menu:

Icon Name Description
Reload icon Reload Updates the process overview table.
Stop – icon Suspend

Stops a running process.
Continue – icon Continue Resumes a suspended process.
Cancel – icon Cancel Cancels a running or suspended process.
Delete – icon Delete

Deletes a running or suspended process.
Report showing all selected processes – icon Create report... Generates and exports a report of all selected processes in the *.csv or in the *.xml file format, with or without variable values.
Assign editor – icon Assign editor

Assigns one or more agents or roles to one or more selected processes. If a process has already been personalized, the personalization is removed.
Show editor – icon Show editor Displays the assignees of the selected process.
Clear personalization – icon Clear personalization Cancels the personalization of the selected process.
Personalize a work item – icon Personalize work item Personalizes the work item in one or more selected processes for the current user.
Properties – icon Properties Opens the details view of the selected process (see Active Models Area – Details View).

Customizing Tables

You can customize the process overview table to suit your needs. Hovering your mouse pointer over an action row or clicking it will highlight it. You can select multiple lines.

You can sort the tables in any order by clicking a column header. The column header by which the table is sorted is highlighted in color and marked with a Sorted icon/Sorted icon Sorting icon. Clicking the column header again reverses the sorting or clears it. The sorting is saved and remains available even if you switch models or close and reopen the application.

You can adjust the column width to your liking. To do this, move your mouse pointer over a column divider in the table header until the mouse pointer changes to a Cross with two arrows Cross with two arrows icon. Press and hold the left mouse button, and drag the column divider to the desired position. Column widths are not saved when you exit the view.

You can filter the process overview table using the filter buttons and the input field in the table header. When you click a filter button, the button is highlighted in color, and the table displays only the processes that match the filter criteria. Clicking a highlighted button again removes the filter. You can enable multiple filters at the same time.

Use the filter input field to filter the process overview table by process name. The filter input field also accepts partial terms and is not case-sensitive. Placeholders and operators are not supported.

You can undo any changes you have made to the tables using the Reset layout – Icon 'Reset layout' function in the More actions iconMore actions menu.