Properties of Rights Group Controls

Rights group controls correspond to text fields with Rights Group Add-on with one difference: Entries in permissions group controls are always verified by checking them in enaio® client against the current user and group data. You can also use the 'Batch change of rights group fields' automatic action for rights group controls. This action can be used to change the index data of fields of rights group control, for example to remove users who have left or to add new users.

A rights group control opens a dialog, from which OS users and user groups can be selected. Use this control and corresponding clauses for access rights, which are set using enaio® administrator, to manage access rights for indexing. For example, access to an object can be restricted to users of a certain configured group or to individually listed users if a field is indexed using this permissions group control.

Similar to fields with rights group add-ons, rights group controls can be configured on the Add-on tab using the same extra entries.

EXTRAn=BOTH	Default setting: all users and all groups.
EXTRAn=USER	Only users. The following EXTRA entries need to refer to users. Exception: GROUPS_EXCLUSIVE without further user configuration shows only users from the groups.
EXTRAn=GROUPS	Only groups. The following EXTRA entries need to refer to groups.
EXTRAn=USER_EXCLUDE:name1;name2	All users except the specified ones.
EXTRAn=GROUPS_EXCLUDE:group1;group2	All groups except those specified.
EXTRAn=USER_EXCLUSIVE:name1;name2	Only the specified users.
EXTRAn=USER_FILTER:prefix	Only users whose names begin with the specified prefix. Multiple prefixes are separated by a semicolon.
EXTRAn=GROUPS_EXCLUSIVE:group1;group2	Only the specified groups and their users. With EXTRAn=USER only the users of the groups; with EXTRAn=GROUPS only the groups
EXTRAn=GROUPS_FILTER:prefix	Only the groups and their users whose names begin with the specified prefix. Multiple prefixes are separated by a semicolon.
EXTRAn=SORTCOLn	SORTCOL1 – sorts groups and users in ascending alphabetical order by user name. SORTCOL2 – sorts users and groups in ascending alphabetical order by user name. SORTCOL3 – sorts users and groups in ascending alphabetical order by user description.
EXTRAn=CANSHOWDETAILS	In enaio® client, users can display detailed information about users or groups via the context menu.

For rights group controls, only the following clauses are permitted for access rights of groups: '#RIGHTGROUP#' clauses and 'is null' clauses.

The following field properties are not supported:

Restriction due to form

Regular expression

Copy automatically

With leading zeros

Key field at transfer

Automatically execute add-on

Automatic suggestions list

Catalogs

Full text export

Search group

Case-sensitive

Only the function 'User(u)' and constants that specify a user or a group with identification are permitted as default values. Example: STANDARD(g).

Text fields with rights group add-ons can be converted to 'Rights group control' fields via the 'Group-to-rule conversion' automatic action.

Fields of type 'Rights group control' will not be taken into account in the history and when restoring previous index data versions. The last value is kept when recovered.