Viewing Search Results in Hit Lists

Displays the result of a search request in card form (see The Card View). The cards have a title consisting of the index data of the first configured field in the hit list configuration. The description of the cards is composed of two additional index data fields configured in the hit list configuration. The cards show the file type next to the object type icon.

You can also sort hit lists from object searches in the card view by clicking or tapping the Sort icon in the header (see Sorting hit lists).

Hit lists from full-text searches display the object type as the title, a text passage with the search term found in it, the quality and, if applicable, the file type. The cards in full-text hit lists are sorted by the quality of the hits.

Displays the result of a search request in table form (see The Table View). The table consists of static columns that provide information about object properties, and columns, which contain the index data of the found objects.

Hit lists from full-text searches also display a column with a text passage and the search term found within it, as well as a column containing the hit quality.

The hit list of an object search only contains objects of the type selected for the search. Depending on the type of object search, these can be folders, registers, or documents.

The hit list of a full-text search may contain a combination of folders, registers, and documents. The descriptions in the column headers may therefore change in the table view, depending on which object you select in a mixed hit list. Hit lists from full-text searches also display a text passage with the search term found in it and the quality of the hit found.

• In the Card view, you can filter hit lists (see Customizing Object Lists).

  You can also sort hit lists from object searches in the card view by clicking or tapping the Sort icon in the header. The user use this icon to select a sorting criterion. The user can choose the first three pieces of their hit list configuration’s index data for sorting. Exactly one sorting criterion can be selected. The selected sorting criterion is displayed as a “chip” in the hit list’s header area. If the user switches from the table view to the card view (or vice versa), the sorting is carried over as well (and so is the multi-level sorting). The order in which multiple chips appear reflects the hit list’s sorting priority. You can click or tap the chip to reverse the sort sequence (ascending/descending). An arrow icon in the chip shows the sorting direction. Sorting can be cancelled by clicking or tapping the Remove icon in the chip or by selecting a different sorting criterion.

  The following applies if you are using enaio® mobile on a smartphone:

  The sorting function is not available in object search hit lists.

• In the Table view, you can adjust the column width and sort, group, and filter the hit list (see Customizing Object Lists and Object Lists).

• The hit list configuration dialog allows you to change the number of index data and basic parameter columns shown (see Hit List Configuration).

• You can find the hit list configuration dialog in the main menu in the Object search.

• You can also find the hit list configuration dialog in the Table view in the header of a hit list in the More actions menu.

• You can configure whether static columns are shown or hidden in the settings in the user menu (see Changing How Static Columns Are Displayed in Object Lists).

• For folders, registers, and documents marked in the hit list, use the context menu function Open location (see Open location).

• For folders and registers marked in the hit list, you can also use the context menu function Show content (see Open location > Show content).

• By clicking or tapping a folder or register entry highlighted in the hit list (see Open location > Double-click).

  This function is only available in the table view.

Click or tap the Details preview icon in the preview area to display the object properties (see Details Preview).

Click or tap on the Content preview icon in the preview area to view the document contents (see Content Preview).

If your enaio® system is configured accordingly, you can also show the content of a document in the Office 365 dashlet in the preview area in enaio® webclient and in enaio® webclient as a desktop application (see enaio® office-365 dashlet).

In enaio® mobile, open the preview area by

• tapping on a document in an object list (e.g., in a hit list, at a filing location, in the favorites area) (single touch).
• selecting an object (for example, folders, registers, and documents) from an object list and clicking the Open preview area function in the context menu.

The preview area will then move on top of the workspace.

On smartphones, you can only display the index data of folders and registers by using the Open preview area function in the context menu.