User Roles

enaio® coLab • 11.10 »

The number of rights available to you to use certain functions in enaio® coLab depends on your user role. By default, enaio® coLab has the following user roles: Guest, Standard, User, and coLab administrator. The coLab administrator can also configure additional user-defined roles.

Project room owners and coLab administrators are responsible for assigning user roles in the project room they are members of. They can also change the assignment of a user role later (see Changing the Roles of Project Members). The coLab administrator is responsible for editing a user-defined role.

You can view the role you have been assigned at the following locations:

  • on the Project rooms icon Project rooms home screen in the relevant project room tiles.

  • in the enaio® coLab header if you have selected a project room.

  • in the relevant project on the Overview icon Overview page in the Project members icon Project members area.

  • in the Settings icon Settings in the Members icon Members area.

    The table below lists the rights of the roles available by default.

  Guest Member Owner coLab administrator

Edit task

 x x x  
Create task x x x  
Delete task x x x  
Hide/show
task area		   x x  
Edit task group x x x  
Create task group x x x  
Delete task group x x x  
Replace file   x x  
Download file x x x  
Delete file     x  
Cancel sharing     x  
Share file     x  
Rename file     x  
Add new file   x x  
Create invitation     x  
Delete invitation     x  
Change the role of a project member     x  
Create custom roles       x
Delete project membership x x x x1
Edit message x x x  
Create message x x x  
Delete message x x x  
Hide/show
message area		   x x  
Hide/show
e-mail notifications		 x x x  
Edit project room description     x  
Rename project room     x  
Edit query depth     x  
Delete project room     x x2

1 In all project rooms, except the project room owner. In project rooms, in which coLab administrators are also a member, you can delete the membership of project room owners.

2 All project rooms.

Unless stated otherwise, the assignment of rights applies only to the project room in which you are a member. This means, for example: the rights as project room owner are granted to you only for the project room in which you are project room owner. If you are a 'Guest' in another project room, you only have the rights of the guest role there.