Hit Lists – the Result of a Query

enaio® client 11.10

When you start a search, a window displaying a hit list will be generated and opened. The hit list window displays all objects, such as folders, registers, or documents fulfilling the criteria you entered in the search form.

Hit lists consist of static columns that provide information about object data, and columns, which contain the index data of the found objects.

Hit lists from full-text searches also display a column with a text passage and the search term found within it. These hits are sorted in the hit list according to their quality. Hit lists for full-text queries also contain an area with facets, which are dynamic filters that can be used to restrict the hit lists based on properties in the basic parameters and lists (see Full-Text Hit Lists).

Static Columns

The static columns of a hit list contain the name of the object type, as well as icons showing the archiving status, the access status, the presence of notes, and so forth. Which of these columns are shown depends on your settings in the enaio® client settings (see 'Fields' area ).

Static columns are shown context-specific. This means that a "Signatures" column is not displayed in a hit list of folders or registers, for example, because folders or registers cannot be signed.

The column icons flag objects in the hit list as follows:

Icon	Name	Comment
	Type icon/icon catalog	Displays the type icon, a standard icon for the module, or a type-specific icon. If the object contains an icon catalog under the index data fields, then the corresponding icon is shown here.
	File format	Displays the file format as an icon and detailed as a tooltip. Example: Word/docx The file format is not displayed for cross-type reference documents.
	Archiving status	Shows whether a document is approved for archiving or has already been archived.
	Access status	Shows whether the document can be edited and whether variants exist.
	Links	Indicates whether a folder, register, or document is linked to others or if a folder or register has been shared using enaio® coLab.
	Signature status	Indicates if the document is signed.
	Text notes	Indicates whether a folder, register, or document has notes.
	Preview Annotations	Shows whether the document contains preview annotations.
	Favorites	Indicates whether a folder, register, or document is tagged as a favorite.
	Object	Shows the object type name.

Report View and Quicklook View

Instead of being displayed as a table in the report view, the document hit list can be displayed in the quicklook view. Quicklooks are small previews (thumbnails) of the first page of a document. They are only available for image documents and documents created using Microsoft Office applications. While setting up document types, the administrator can decide whether quicklooks are created or not.

Click the matching button on the status bar to switch between the report and quicklook views.

Searching in Hit Lists

Use the keyboard shortcut Ctrl+F to search in hit lists. If you use the shortcut, you can enter the search term in the Filter list field at the bottom of a hit list. The hit list is restricted. The search term or cells containing the term you are searching for are highlighted in color.

Filtering Hit Lists

You can filter hit lists by entering a string of at least three characters in the corresponding field on the status bar. Only the rows in the hit list that contain this character string will then be shown. The cells with the character string are highlighted in color.

Printing or Exporting Hit Lists

The content of hit lists can be printed out. The print function can be found in the Export ribbon group and in the context menu. You also have the option of exporting the content of hit lists using the copy-and-paste or Export function. See Exporting Index Data for a detailed description of the Export functions for hit lists.

Adapting the Design of Hit Lists

You can determine to a great extent the design of hit lists, such as the colors of the rows or the separating lines between the rows, in the default settings of enaio® (see Display and Colors).