Combined Queries

enaio® client • 11.10 »

You can combine different queries for folders, registers, documents, and basic parameters.

You can create combined queries by adding further search forms from the object search or via the context menu to an open search form.

You can only combine search forms from one cabinet.

  1. Open the object search.

  2. Double-click the icon for the required object type.

    As an alternative, you can drag and drop the selected entry in the object search into the workspace.

    The search form will now open.

  3. Fill out the search form.

  4. Use the mouse to drag the next document icon, register icon, or folder icon from the object search onto the first search form.

    As an alternative, you can add or remove further search forms via the context menu in the open search form.

    The search form will now be added as a tab on the first search form.

  5. Fill out the search form.

  6. Click Start search or press the  ↩ enter key.

The result window will now open.

  1. Click the properties selection list in the Start ribbon tab and select one of the following basic parameter searches:

    • Document basic parameters icon Document basic parameters

    • Register basic parameters icon Register basic parameters

    • Folder basic parameters icon Folder basic parameters

    The basic parameters search form will open.

  2. Fill out the search form.

    Select the creator, editor, and owner from a dialog that you open with the corresponding button. The user name and full name are shown in the dialog.

  3. Use the mouse to drag the document icon, register icon, or folder icon from the object search onto the open basic parameter search form.

    The search form will now be added as a tab on the first search form.

  4. Fill out the search form.

  5. Click Start search or press the  ↩ enter key.

The result window will now open.

Query behavior settings (see 'Query behavior' area ) specify whether folders, registers, or documents will be displayed in the hit list.

The Various Behaviors of Combined Queries

When only combining the search forms for document types, you will receive different results than if you would combine them with other search forms:

If you combine search forms for document types, the hit list will, for example, contain these documents:

  • documents that fulfill all criteria of the first search form

  • or all criteria of the second search form

  • and all criteria of the basic document parameters

If the search forms for document types contain values for multi-fields, the hit list will contain these documents:

  • documents that fulfill the criteria of the first search form regardless of the value for multi-fields

  • and all criteria of the basic document parameters

  • and likewise contain at least one value for a given multi-field regardless of the search form into which the value was entered.

If you combine search forms for documents, registers, folders, and basic parameters, the search forms will be interpreted like the fields of a single search form. The hit list contains:

  • the documents that fulfill all criteria of one of the document type search forms

  • and also the criteria of the search form for basic document parameters

  • and that are located in the registers that satisfy all criteria of a register type search form and the basic register parameters search form or are not found in any register.
    Use ENAIO ribbon tab > Settings > Query behavior to specify that documents which are not found in any register will not be included

  • and are located in folders which fulfill all criteria of the folder search form and the basic folder parameters search form.