Document Hit List

enaio® client • 11.0 »

The document hit list will open in the results window.

Separators can be hidden/shown in the 'Result window' area on the 'Settings' dialog. The number of selected hits and the total number of hits are displayed in the status bar. On the right area, there is a button you can use to save the position of the window in the dialog view.

View

The documents returned by the search are listed. You can switch between the report and quicklook views by clicking the appropriate button on the status bar.

In the report view, you can select columns from the fields of the document index data form, the folder index data form, and the basic parameters. You can use the mouse to change the width of a column and sort the results (see Settings for the Hit List).

Display

You can group the hit list (see Grouping Hit Lists).

The documents in the hit list may be flagged with the following archiving icons:

Icon Comment

Document hit list – Approved for archiving – Icon

The document is approved for archiving and will be archived in an audit-proof manner during the next archiving run.

(no icon)

The document is archived in an audit-proof manner.

Document hit list – Not approved for archiving – Icon

The document is not approved for archiving and will not be archived on an audit-proof basis during the next archiving run.

Document hit list – Document without pages – Icon

The document has no pages; only the index data exists.

Document hit list – Reference document – Icon

Here, the document is managed as a cross-type reference document. It can be opened, but only edited at its original location.

The documents can additionally be flagged with an icon indicating their access status:

Icon Comment

Document hit list – Document edited by others – Icon

The document is being edited by another user. You can only open a copy of this document.

Document hit list – Document checked out – Icon

The document is edited by you. You will need to check in W-Documents again. Other document types are automatically checked in after being filed.

Document hit list – Document loaned out – Icon

The document has been loaned out. You can only open a copy of this document. Documents can be loaned out and returned by external programs. Until they have been returned, they can be opened in enaio® but not edited.

The signature status can be indicated as follows:

Icon Comment

Document hit list – Document signed – Icon

The current version of the document is signed.

Document hit list – Document signed – Icon

An earlier version of the document is signed.

W-Documents can additionally be shown with the following icon:

Icon Comment

Document hit list – Variant document – Icon

There are several variants of this document (see Variants of W-Documents).

The functions available on the Hit ribbon tab and in the context menu are the same as those in the folder hit list (see Folder Hit List).

Use the arrow buttons to open a document which is located before or behind the displayed document in the folder window or hit list.