Defining enaio® coLab Object Types

enaio® coLab • 11.0 »

enaio® coLab is an application for collaborating on enaio® documents and sharing them with external users.

Before you can upload new documents to a shared folder in enaio® coLab, you first need to define a enaio® coLab object type.

  1. In enaio® editor, select the cabinet in which you want to share a register or folder and right-click to open the context menu.

  2. Choose Add > Windows Document (W) in the context menu.

    Enter a name. The internal name must begin with coLab.

  3. Create a string field with the internal name info and a length of 500.

  4. Also create a mandatory string field with the internal name title and a length of 200.

    You can also add additional fields to the object type, though these will only be visible in enaio® client. These fields cannot be mandatory fields.

  5. Save your entries and close enaio® editor.

  6. Press Yes to confirm all dialogs shown after saving your changes.

The object type for enaio® coLab has been created.

Add the enaio® coLab object type to all cabinets which you want to create project rooms from.

Next, configure the access rights for the newly created object types to allow enaio® users to use them in enaio® client.

enaio® coLab periodically checks which enaio® coLab object types are present in enaio®.
The check takes place at 01:01 a.m. daily by default. The time can be changed by an entry in CRON notation in the colab-prod.yml file:
enaio:
upload-type-service-start-time: "0 1 1 * * ?"
No object types are offered if enaio® server cannot be reached at this time. In this case, restart the 'colab' service via enaio® services-admin.

Configuring the Technical User

Since enaio® coLab uses the technical user to access the DMS, you will need to configure the technical user for enaio® service-manager.

Configure the enaio® coLab technical user in the application-blue.yml file located in the <enaio_installation>\service-manager\config\ directory.

Change the following parameters in the application-blue.yml file:

enaio.dms.username: <enaio_user>
enaio.dms.password: <enaio_pw>
enaio.dms.server: enaiodms1.example.com:4000:50#enaiodms2.example.com:4000:50

All enaio® servers must be listed here.

enaio® coLab uses its own technical user to access objects in enaio®. For that reason, the access rights of users in enaio® client may differ from their access rights for the same objects in the enaio® coLab portal.

  1. Select a user group with a technical user in enaio® administrator.

  2. Select the enaio® coLab object type from the list on the left and click the arrow to move it to the right.

  3. Assign the required access rights.

  4. Save and close enaio® administrator.

  5. Launch System Configuration in Windows and open the Services tab.

  6. Select the Service Manager service and restart it.

The enaio® service-manager is restarted, and the enaio® coLab object type is created in enaio®.

To verify that the enaio® coLab object type was successfully added to the object model, open enaio® client. Navigate to the Object search area and select the cabinet where you created the enaio® coLab object type. The enaio® coLab object type should be visible in the cabinet.