Defining enaio® coLab Object Types

enaio® coLab 10.10

enaio® coLab is an application for collaborating on enaio® documents and sharing them with external users.

Before you can upload new documents to a shared folder in enaio® coLab, you first need to define a enaio® coLab object type.

To define enaio® coLab object types, follow these steps

In enaio® editor, select the cabinet in which you want to share a register or folder and right-click to open the context menu.
Choose Add > Windows Document (W) in the context menu.

Enter a name. The internal name must begin with coLab.
Create a string field with the internal name info and a length of 500.
Also create a mandatory string field with the internal name title and a length of 200.

You can also add additional fields to the object type, though these will only be visible in enaio® client. These fields cannot be mandatory fields.
Save your entries and close enaio® editor.
Press Yes to confirm all dialogs shown after saving your changes.

The object type for enaio® coLab has been created.

Add the enaio® coLab object type to all cabinets which you want to create project rooms from.

Next, configure the access rights for the newly created object types to allow enaio® users to use them in enaio® client.

enaio® coLab periodically checks which enaio® coLab object types are present in enaio®.
The check takes place at 01:01 a.m. daily by default. The time can be changed by an entry in CRON notation in the colab-prod.yml file:
enaio:
upload-type-service-start-time: "0 1 1 * * ?"
No object types are offered if enaio® server cannot be reached at this time. In this case, restart the 'colab' service via enaio® services-admin.

Configuring the Technical User

Since enaio® coLab uses the technical user to access the DMS, you will need to configure the technical user for enaio® service-manager.

Configure the access rights for the enaio® coLab technical user in the application-blue.yml file located in the <enaio_installation>\service-manager\config\ directory.

Change the following parameters in the application-blue.yml file:

enaio.dms.username: <enaio_user>
enaio.dms.password: <enaio_pw>
enaio.dms.server: enaiodms1.example.com:4000:50#enaiodms2.example.com:4000:50

All enaio® servers must be listed here.

enaio® coLab uses its own technical user to access objects in enaio®. For that reason, the object rights of users in enaio® client may differ from their rights for the same objects in the enaio® coLab portal.

To show the enaio® coLab object type in enaio® client, follow these steps

Select a user group with a technical user in enaio® administrator.
Select the enaio® coLab object type from the list on the left and click the arrow to move it to the right.
Assign the required access rights.
Save and close enaio® administrator.
Launch System Configuration in Windows and open the Services tab.
Select the Service Manager service and restart it.

The enaio® service-manager is restarted, and the enaio® coLab object type is created in enaio®.

To verify that the enaio® coLab object type was successfully added to the object model, open enaio® client. Navigate to the Object search area and select the cabinet where you created the enaio® coLab object type. The enaio® coLab object type should be visible in the cabinet.