E-Mail Indexing

E-mails can be indexed automatically using the 'extraction' and 'mailstorage' microservices when they are created if the e-mail object type has the standard fields and internal names that enaio® editor automatically creates when they are added:

Internal name	Name
MAIL_FROM	FROM:
MAIL_TO	TO:
MAIL_CC	CC:
MAIL_SUBJECT	SUBJECT:
MAIL_SUBMIT_TIME	DATE:
MAIL_BODY	MESSAGE:
MAIL_DIGEST	MAIL_DIGEST

The indexing of e-mail document types containing fields with these internal names does not have to be configured.

Configuration will be required in the following cases:

• If fields have other internal names and you do not want to change them in enaio® editor.

• When module-spanning document types are made available for e-mail management.

• If the index data form will be opened when creating an e-mail so that users can change data and enter further information.

When creating several e-mails in one action, the index data form is opened only once and entries in fields are applied to all e-mails. Index forms are never opened in enaio® webclient.

• If fixed or default values are to be entered in fields instead of data from the 'extraction' service.

You cannot use the 'BeforeSaveDocument' event to create e-mails.