Subscribing to Queries
You can subscribe to queries using the Subscribe feature from the context menu of a search form.
In expert mode, it is not possible to subscribe to queries with special values, e.g., '#Date#'. These queries would output invalid results.
In the Subscribe dialog, you can select the required options.
Options
Folders | Registers | Document | |
Index data changed | x | x | x |
Content changed | - | - | x |
Object created | x | x | x |
Object marked for deletion | x | x | x |
Object moved | - | x | x |
New location added | - | - | x |
Like with subscribed objects, you can enter an e-mail address to which a notification with a reference to the object will be sent. Only notification by e-mail is possible when an object is being deleted. The e-mail message will contain the index data of the deleted object.
You can enter the following as subscribers:
- No one
Only an e-mail is sent. - Myself
Only you will see the subscription in your subscription inbox. - Others
The users selected from the user and group list will see the subscription in their subscription inbox.
Only users with the 'Manage subscriptions' system role can create and close subscriptions for other users. Access rights and system roles are assigned by your administrator.
You can require confirmation of notice for all subscriptions. When deleting subscriptions, the subscriber is required to acknowledge the confirmation of notice in the dialog or by entering his or her password in the dialog. The confirmation will be logged in the history of the objects.
Additionally, you can enter a text in the Info field that will be shown in the inbox.
When you confirm by clicking OK, you've completed your subscription to the query, and it will be displayed in the Subscribed queries inbox.
The subscriptions are flagged with the action and notification icons.
Press Open to open the search form containing the search criteria of the subscribed query. Click Subscribe to open the configuration dialog of the subscribed query.
You can edit the query criteria and the subscription data, and then decide if you want to apply the changes, or save them as a new subscribed query.
If you want to end a subscription, select the subscribed query and press Delete to remove it from the inbox.
Subscriptions which were set up for you can only be removed by users who are allowed to set up subscriptions for other users. These subscriptions are flagged as system subscriptions: