Viewing Search Results in Hit Lists
The result of a search request is shown as a hit list in table form. Hit lists consist of static columns that provide information about object data, and columns, which contain the index data of the found objects. Hit lists from full-text searches also display a column with a text passage and the search term found within it. These hits are sorted in the hit list according to their quality.

There are various types of hit list in enaio® depending on the type of search:
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The hit list of an object search only contains objects of the type selected for the search. Depending on the type of object search, these can be folders, registers, or documents.
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The hit list of a full-text search may contain a combination of folders, registers, and documents.

Static columns contain the name of the object type, as well as icons showing the archiving status, the access status, the presence of notes, and so forth. Which of these columns are shown depends on your settings in the user menu (Changing How Static Columns Are Displayed in Object Lists).
Static columns are also displayed context-specific. This means that a "Signatures" column is not shown in a hit list of folders or registers, for example, because folders or registers cannot be signed.

Icon | Status | Description |
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The icons in the object type status column can be defined by the administrator. Default icons for a enaio® module or object type-specific icons can be displayed. The most important default icons in the object type status column are explained below: |
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W-Document | Windows documents (W-Documents) are documents created using applications such as Microsoft Excel or Word. You can create, manage, and edit such documents in enaio®. W-Documents may contain variants. |
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E-mails that were filed with the e-mail module. | |
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Images | Color, grayscale, and black-and-white images that were created or filed with different image modules. |
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Folder/register | Folder or register (also see Basic Concepts and Terms) |
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Cabinet | Cabinet (also see Basic Concepts and Terms) |
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Displays the file format as an icon and provides detailed information in the form of a tooltip (e.g., Word/*.docx). If the file format is unknown, a ? icon is displayed. No icon is displayed for the following objects:
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Shows whether a document is approved for archiving or has already been archived. | ||
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Not approved for archiving | The document is not intended for archiving. This property can be changed by selecting 'Set as archivable' in the context menu. |
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Approved for archiving | The document is intended for archiving. This property can be changed by selecting 'Set as not archivable' in the context menu. Once a document has been archived in an audit-proof manner, it is no longer shown with an archiving icon. |
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No pages | The document contains no content. Users can add files if this is permitted by the administrator. |
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Reference document |
The object is a reference document. A |
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Shows whether a document can be edited and whether variants exist. | ||
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Checked out by me | You have opened the document for editing. Other users cannot edit the content (also see Checking a Document In and Out). |
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Checked out by others | The document is opened for editing by another user (also see Checking a Document In and Out). |
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This document has variants | The document has variants. The icon is yellow if you have opened the active variant for editing and red if the active variant is opened by another user for editing (also see Managing Variants). |
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Indicates whether an object is linked to other ones. | ||
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Link |
Indicates that this object is linked to other objects in enaio®. If you hover the cursor over the icon, a tooltip will show you the number of links. Links can only be created, used, and deleted in enaio® client |
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Shows whether a document is signed. | ||
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Signature | The current version of the document is signed. |
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Signature | An earlier version of the document is signed. |
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Shows whether an object contains notes. You can view notes in the details preview (see The Preview Area). | ||
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Note | The object contains notes (also see Managing Notes). If you hover the cursor over the icon, a tooltip will show you the number of notes. |
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Shows whether a document contains preview annotations. You can view preview annotations in the document preview (see The Preview Area). | ||
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Preview annotation |
The object contains preview annotations. If you hover the cursor over the icon, a tooltip will show you the number of annotations. The |
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Shows whether an object is tagged as a favorite by the user. In enaio® webclient as desktop application and in enaio® mobile the column icon changes in offline mode. The |
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Favorite |
Indicates that this object has been added to the favorites. |
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Synchronization complete | Indicates in offline mode that the object that has been set as a favorite has been fully synchronized. |
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Synchronization error | Indicates in offline mode that the object that has been set as a favorite has not been fully synchronized. |
* You can search for these object properties using the object search > basic parameters (see Searching for Objects Using Index Data and Basic Parameters). |
The following applies if you are using enaio® mobile:
Hit lists also contain a static column with checkboxes on touchscreen devices in enaio® mobile. These checkboxes are used to select multiple entries in the hit list. As is the case when several hit list entries are selected in enaio® webclient or in enaio® webclient as desktop application, commands from the context menu are applied to all hit list entries selected when you tick the matching checkbox.
The static column with checkboxes is hidden on smartphones due to the limited screen space available on such devices. It is therefore not possible to select multiple entries in hit lists on smartphones.
The display of tooltips is not supported in enaio® mobile.

Document contents and object data (index data and basic parameters) of an object selected in the hit list are displayed in the preview area. In the case of folders, registers, and documents without pages, only the object data is displayed. In the case of documents with content, both the index data and the document contents will be shown in the preview area.
Click or tap on the Document details icon in the preview area to show the object data and on the
Document preview icon in the preview area to show the document content. You can use the
Undock icon in the title bar of the preview area to separate the preview area from enaio® webclient and display it in its own browser window.
The following applies if you are using enaio® mobile:
In enaio® mobile, open the preview area by
- tapping on a document in an object list (e.g., in a hit list, at a filing location, in the favorites area) (single touch).
- selecting an object (for example, folders, registers, and documents) from an object list and clicking the
Show object function in the context menu.
The preview area will then move on top of the workspace.
The preview area undock function is not supported in enaio® mobile.
On smartphones, you can only display the index data of folders and registers by using the Show object function in the context menu.
You can find information on how to use the preview area and the functions it offers in The Preview Area.

The following options are available for opening a filing location:

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Select an object (document, register, or folder) from the hit list whose filing location you want to open.
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Right-click (enaio® webclient and enaio® webclient as desktop application) or press and hold (enaio® mobile) to open the context menu.
The context menu can also be opened on smartphones by clicking the
More actions icon found on each line.
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Click or tap on the
Open location icon in the context menu.
In the case of documents with multiple locations, a list of the existing locations is offered for selection.
The folder view of the filing location of the selected object will open.

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Select a folder or register from the hit list whose filing location you want to open.
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Right-click (enaio® webclient and enaio® webclient as desktop application) or press and hold (enaio® mobile) to open the context menu.
The context menu can also be opened on smartphones by clicking the
More actions icon found on each line.
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Click or tap on the
Show content icon in the context menu.
The folder view of the filing location of the selected object will open.

Proceed as follows to open the filing location of folders and registers:
- Double-click on the entry in the hit list if you are working in enaio® webclient and enaio® webclient as desktop application.
- Tap twice on the entry in the hit list if you are working in enaio® mobile on a tablet.
- Tap once on the entry in the hit list (single touch) if you are working in enaio® mobile on a smartphone.

When you double-click on a document in a hit list, this can trigger a number of different actions. Your administrator determines what action is triggered.
Default actions are not supported in enaio® mobile.

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The index data form of the document is opened for editing (default action).
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The index data form of the document is opened for viewing.
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The document file is checked out and downloaded.
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In the case of image documents (color/grayscale images, etc.), a dialog opens where you can edit the content.
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In the case of W-Documents, the document is downloaded immediately.
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A warning message will be shown if the document is already checked out.
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The document file is made available for download.
If a document contains multiple document files, these will be combined in a ZIP file during the download process.
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The document file is made available as a PDF for download.
In the case of image documents, each image is additionally marked with a watermark.
The following applies to all actions for which the document file is offered for download: In the case of folders, registers, and documents without content, or if the user lacks the necessary rights, the default action is executed.
The following applies if you are using enaio® mobile on a smartphone:
On a smartphone a truncated hit list is displayed due to the limited screen space available on the device.
The display changes if the screen of the mobile device is less than 420 pixels in width or height.
The hit list is structured as follows:
The object type of the hit is displayed on the left as an icon. The index data of the object returned during the search is located in the middle. On the right, the icon of a More actions menu is shown after each entry in the hit list.
The maximum amount of index data possible is displayed according to the size of your mobile device’s screen. The index data of the hit list that cannot be displayed on a vertical display is hidden. If you rotate your display horizontally, more index data will be displayed.
As a result of this, there are a number of differences when you are using the program on a smartphone:
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Due to limited screen space, static columns in hit lists, at filing locations, in variant administration, and elsewhere are hidden on smartphones. Likewise, the setting options for the static columns are not displayed in the user menu.
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On smartphones, static columns in hit lists are hidden due to space constraints.
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Text excerpts (Preview column) and the hit quality (Quality column) are not shown in the hit lists of full-text searches.