Searching via the Basic Parameters

enaio® client 9.10 »

You can search for folders, registers, and documents via the basic parameters, i.e., the properties of objects.

The administrator can disable basic parameter searches system-wide or only allow a user to enter his or her own user name in the 'Creator', 'Editor', and 'Owner' fields.

Title: enaio® client

When you open the index data, you will find the basic parameters on the Basic parameters tab. The tab is disabled by default and can be opened using the Title: enaio® client Basic parameters button located at the bottom of the index data form.

Title: enaio® client

The data cannot be modified.

As a basic parameter, enaio® saves the Creator, e.g., the user who created the document, as well as the date and time of creation.

Under Editor, enaio® saves the user who last modified the document and the date and time when they did this. Editing includes making changes to index data and document pages, as well as creating and deleting links.

The administrator can assign a retention time to documents. Archived documents cannot be deleted until the retention time has expired.

The owner is either the creator or the user who was assigned owner rights on the Properties dialog.

You can additionally search documents based on these properties:

 

Archived

Title: enaio® client 

Not approved for archiving

Title: enaio® client

Approved for archiving

Title: enaio® client

Without pages

Title: enaio® client

Checked out by me

Title: enaio® client

Checked out by others

Title: enaio® client

Loaned out

Title: enaio® client

Reference document

Title: enaio® client

In register

Title: enaio® client

In no register

Title: enaio® client

Multiple locations

Has variants

Title: enaio® client

Current version is signed

Title: enaio® client

An earlier version of the document is signed

The search criterion On media enables you to search for archived documents on a specific archiving medium.

In folder and register searches, you can restrict the query to objects without content. The respective hit list contains all objects that have no content for all users. If an object is 'without content' due to the user not having the necessary rights to access the content, the object will not be listed in the hit list.

Searching via the basic parameters cannot be started in expert mode and can only be saved in combination with other queries.