Windows Documents
Displaying W-Documents
W-Documents are opened for viewing and edited in the associated W-application.
The administrator can assign a viewer to a W-Document; the viewer allows users who do not have editing rights for the document to view it.
The administrator can configure the editor and the viewer as internal or external applications. External applications run independently from enaio®, whereas internal applications will be integrated into the program window of enaio®.
enaio® add-in features cannot be run from W-applications which have been set up as internal applications.
Checking In and Out
When you open a W-Document in order to view or edit it, it will be flagged in the archive. Other users will be shown a padlock icon with a red cross, and can only open a read-only copy of the document. You will see a yellow padlock (
) indicating the active document. After displaying or editing the document, you will have to check it in so that other users can edit it. The yellow padlock disappears. A document can only be checked in on the workstation where it was checked out.
You cannot edit the pages of archived W-Documents. The administrator can specify whether users can or cannot edit documents of a certain document type.
If you do not have the right to edit a W-Document, it will open in read-only mode or in the configured viewer and does not need to be checked in.
enaio® office-utilities provides features that automatically check in W-Documents after they are closed.
Exporting and Printing
If you want to export or print W-Documents, you can do so using the associated W-application.Press Export to create a copy in the specified directory and click Print to open the W-Document in the W-application in read-only mode and then print it on the default printer.
Read-Only Mode
If you hold down the Ctrl key while opening a W-Document, it will open in read-only mode and therefore does not need to be checked in. If you generally only want to view W-Documents, i.e., open them in read-only mode, you can set this in the Options window. The window can be opened by selecting Options from the context menu of the document type in the object search.