Sharing Files

enaio® coLab 9.10 »

Standard project members and project room owners can share files in enaio® coLab with other people who are not members of a specific project room. A URL is created with a time limit to its validity. Shared files can be recognized by the Shared file 'Share file' icon in the directory structure in the files view. Project members with a Guest status or project members who are logged in via social media (Google, for example) are not offered the option to share in enaio® coLab.

Using Share URLs

You can now use the share URL copied to the Windows clipboard, for example, to share by e-mail with recipients who are not project members. The recipients of the URL have the option of viewing the shared file in a browser preview or downloading it via a browser.

Clicking a Shared file 'Share file' icon in the directory structure will make the share URLs also available to other standard project members and the project room owner for further use. In the dialog that appears, you can copy the URL manually or click the Copy share URL icon Copy icon.

Clearing Share URLs

Standard project members and project room owners can clear share URLs before the specified validity expires by clicking a Shared file 'Share file' icon in the directory structure. In the dialog that appears, you can end the file sharing by clicking the Cancel sharing button. After clearing the share, the Share file icon 'Share file' icon is shown again in the directory structure.