The Preview Area
The preview area shows the contents and object data (index data and basic parameters) of objects.
The preview area is located to the right of the workspace in enaio® webclient and in the desktop application of enaio® webclient (see User Interface). To view the contents and object data of an object in the preview area, you will need to select the corresponding object from an object list (for example, in a hit list, at a filing location, or in a workflow file). The preview will be shown until a different object is selected.
In enaio® mobile, open the preview area by
- tapping on a document in an object list (e.g., in a hit list, at a filing location, in the favorites area) (single touch).
- selecting an object (for example, folders, registers, and documents) from an object list and clicking the
Show object function in the context menu.
The preview area will then move on top of the workspace.
Displaying Content, Index Data, and Object Properties
In the case of folders, registers, and documents without pages, only the index data and object properties (basic parameters) are displayed in the preview area.
In the case of documents with content, the index data, object properties (basic parameters), and the document contents will be shown in the preview area.
To view the index data and object properties (basic parameters), click or tap on the Document details icon in the preview area.
Click or tap on the Document preview icon in the preview area to view the document contents.
In the case of documents with multiple variants, the preview of the active variant is always shown. This is also the case if a document with multiple locations points to an inactive variant.
Using the Document Preview and Details Preview
The document preview shows all pages of a text document or all images of an image document. Text documents can be searched. Click or tap on a hyperlink in the preview to open or import web pages, file paths, and e-mail addresses. In the case of hyperlinks with file paths, the path is copied to the Windows clipboard. Text passages can be marked in the preview and also copied to the Windows clipboard (not supported in enaio® mobile). The following additional functions are available in the document preview:

Functions to search, zoom in/out, and add preview annotations (see Preview Annotations) can be found in the vertical menu bar. In the case of e-mail attachments, additional icons appear in the vertical menu bar that can also be used to view and search attachments.
Icon | Function | Description |
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Browse | Opens a search input field to browse the document shown in the preview. Hits are marked in the document preview. |
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Reload preview |
Refreshes the document preview. |
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Page preview | Opens a preview of the pages of the document shown in the preview. |
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Zoom out | Reduces the zoom factor of the displayed document. |
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Zoom in |
Increases the zoom factor of the displayed document. |
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Rotate clockwise |
Rotates the document preview 90° to the right. The orientation of the original document remains unchanged. |
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Rotate counterclockwise |
Rotates the document preview 90° to the left. The orientation of the original document remains unchanged. |
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Preview annotations |
Lets you create, show, hide, and export preview annotations. Preview annotations are displayed in object lists in the Preview annotations static column (see Preview Annotations). Preview annotations are not supported in enaio® mobile. |
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Attachments |
Opens an e-mail attachment. This icon only appears if the displayed e-mail contains attachments. |
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Back to e-mail |
Jumps back from an attachment preview to the e-mail preview. The icon only appears if an attachment preview is open. |
Index data, object properties (basic parameters), and information about workflows, the history, notes, and follow-ups are shown in the details previews. The buttons for workflows, notes, and follow-ups are numbered if there is data in these areas. The following functions are available:

Icon | Function | Description |
---|---|---|
|
Index data |
Shows the index data of a selected object. Index data is grouped. The data for each table is shown in a separate area alongside the index data on the index data form. Object properties (basic parameters) are also displayed in an area. |
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Workflows | Shows whether workflows are connected to the selected object. In the case of objects located in a workflow file, the process data is displayed (see Workflows in enaio®). |
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History | The history lists what actions and changes have been carried out on or made to the object. In addition to the history entries, the users who triggered the actions or who made the changes, as well as the date and time of the events, are displayed (see Object History). |
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Notes |
If notes have been added to objects, they are shown here with the date and user name. You can add, edit, and delete notes using the functions in the details view for notes (see Managing Notes). Preview annotations are displayed in object lists in the Notes static column. |
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Follow-ups | If you have set up follow-ups for objects, the follow-up data will be displayed here. Follow-ups for objects that other users have set up for you are also displayed here. You can manage follow-ups in the main menu (see Managing Follow-ups). |
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The document is checked out by... |
Shows whether the document displayed in the detail preview is checked out. The tooltip of the icon also shows who checked out the document and when it was checked out. This icon only appears if the displayed document is checked out (see Checking a Document In and Out). |
Undocking the Preview Area
You can use the Undock icon in the title bar of the preview area to separate the preview area and display it in a separate browser window. You can adjust the size of this separate browser window and move it to a separate monitor.
If you close the separate browser window by clicking or tapping on the icon, the preview area will be docked to the enaio® webclient again.
The following applies if you are using enaio® mobile:
The preview area undock function is not supported in enaio® mobile.