List Catalog
You can configure list catalogs from which users can select values, lists from which users can select several values, and lists from which abbreviations or numbering for the values are imported into the catalog field.
You can assign icons to list values. In enaio® client, hit lists and folder windows of the objects will not be shown with the default icon but with the icon which is assigned to the list value used.
If you select List in the Catalog line on the properties window, the List tab will be created.
In the editable field, enter the list value for each row individually. A new row is added using the row button or the Ins key. List values are moved up or down using the arrow keys or using the keyboard shortcut ALT+Arrow. Use the Del key or the delete button to delete rows.
The list values will be shown in the displayed order or, if you have checked the Sort checkbox, they are displayed in alphabetical order in the client.
Abbreviations and numbering to be imported into the catalog fields (instead of the values) are defined with this structure:
<Abbreviation>|<List entry>As a separator use the 'pipe' character (|). The values which follow the 'pipe' character will be displayed in the list but not transferred to the catalog field. You can also leave comments on individual list values.
The character 'pipe' (|) must be used for the first list entry. It is optional for the following list entries.
List entries which have the character '*' at the end of the row are only shown for the query, and not for newly created entries. This lets you mark entries which are no longer allowed for newly created entries, but are still required for searching and editing. For editing, the entry is not shown in the list, although it can be entered manually.
If you tick the Multiple selection checkbox, the user can select multiple values from the list for the catalog field. Imported values in the catalog fields are separated by semicolons.
Multiple selection is not possible for several database field types, such as date fields and time fields.
If multiple selection is possible, the individual list entries cannot contain semicolons and plus signs.
The placeholder '*' cannot be integrated in the search, either automatically via the settings or manually. The placeholder '*' leads to unexpected search results.
You can assign a list catalog to the catalog field using the Reference button which you already created for a different text field.
In the reference dialog all text fields with catalog lists from the same object definition are displayed. If you select a catalog field, the list will be shown in the window. By pressing the OK button you create a reference to the list of the selected catalog field for the active catalog field.
The list can be edited. Changes are applied to all catalog fields which reference the list. The changes are applied immediately. For references to icon catalogs, you can only make changes in the original icon catalog.
If the dialog containing the catalog field you are referencing is opened and you apply the changes made to the form when you close it, the old version will also be stored in the database.
List Icons
If you select the catalog type 'List' 'Tree', or 'Hierarchy' for a text field, the property 'Icon catalog' will be added to the properties dialog. With this property you can assign icons to catalog entries. These icons can also be displayed as a static column in hit lists.
On a form, only one text field can be assigned the property 'Icon catalog'. Multiple selection is not possible with icon catalogs.
You will then find the Icon... button on the List tab.
Use the Icon... button to open the Icon assignment dialog. Here you select the intended icon for the list value.
If you reference the icon catalog, the entries can only be edited in the original icon catalog.
The archiving status is indicated by an icon in the W-Document variant administration. List icons can be shown by adding the following entry to the file as.cfg:
[SYSTEM]
USESYSICONINVARDLG=0
The value '1' switches back to archiving icons.
The file can be found in the \etc directory of the data directory. You can edit the file using any editor.
List Catalogs for Data Transfer
With enaio® data-transfer, you can transfer index data from archive objects to a Microsoft Word document.
For index data from list catalogs which contain a list entry and an abbreviation separated by a pipe character, you can use the key word '#LIST#' to apply the list entry instead of the abbreviation to replacement fields.
You can also extend the list catalog with entries which are only used for data transfer:
- Open the List (Text) tab in the properties window.
- Attach a semicolon and then the value for the data transfer to every row.
The list is displayed in text format. The entries are numbered consecutively.
Example: Zeile1=B;DB
Number the fields consecutively. Assign an entry for the data transfer to the list entry and separate it with a semicolon.
Multiple selection is not available for list catalogs, even if the function is activated since semicolons are not allowed for multiple selection of list entries.