Settings for the Hit List

enaio® client 9.10 »

The hit list will be displayed as a table. Folders, registers, and documents will be listed line by line.

Columns

Columns for folders and registers:

Type icon/icon catalog | Links | Object | Index data

Columns for documents:

Type icon/icon catalog | File format | Archiving status | Access status | Links | Signature status | Notes | Preview annotations | Favorites | Object | Index data

The column icons flag documents in the hit list as follows:

Type

Displays the type icon, a standard icon for the module, or a type-specific icon.

If the object contains an icon catalog under the index data fields, then the corresponding icon is displayed here.

File format

Displays the file format as an icon and detailed as a tooltip.

Example: Word/docx

The file format is not displayed for cross-type link documents.

Archiving status

Indicates whether a document still needs to be archived in an audit-proof manner or if this was already done.

Access status

Indicates whether the document is editable and also whether it has variants

Links

Indicates whether the document is linked to other ones.

Signature status

Indicates if the document is signed.

Text notes Indicates whether the object has notes.
Preview annotations Indicates whether the object has preview annotations.
Favorites Indicates whether the object has been added to the favorites.
Object Shows the object type name.

These static columns can be selected via the 'Settings' dialog (see ''Fields' Area').

Other columns display the index data. You can individually configure the index data fields to be displayed as hit list columns for each object type. For documents, you can select fields from the basic parameters and from the folder index data as list columns; for folders and registers, you can select fields from the basic parameters (see ''Fields' Area').

Data from table fields and multi-fields cannot be displayed.

Fields of the object type can also be selected in the Show hit list fields dialog. The dialog can be opened via the context menu of an object in the object search.

Searching in Hit Lists

Use the keyboard shortcut Ctrl+F to search in hit lists. If you use the shortcut, you can enter the search term in the Filter list field at the bottom of a hit list. The hit list is restricted. The search term or cells containing the term you are searching for are highlighted in color.

Report View and Quicklook View

Instead of being displayed as a table in the report view, the document hit list can be displayed in the quicklook view. Quicklooks are small previews (thumbnails) of the first page of a document. They are only available for image documents and documents created using Microsoft Office applications. While setting up document types, the administrator can decide whether quicklooks are created or not.

Click the matching button on the status bar to switch between the report and quicklook views.

Grouping Hit Lists

You can show the hits in the hit list more clearly by grouping the hit list.

Right-click the column header of the column whose content you want to use to group the hits and select Group from the context menu. The hits are sorted into groups according to the entries in this column.

You can group hit lists multiple times in the same way.