Links to External Applications
You can create links to external applications. The links are displayed in the object search, and the applications can be launched from there.
Links which you have created can be made available to other users.
To create links to external applications you will need the relevant system role.
Creating Links

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Open the object search.
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Select the Desktop area.
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Right-click to open the context menu.
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Select
Application.
The Application window will now open.
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Enter a name in the first field.
Select an application for the Application field in the file selection dialog.
If you enter an application without a path, it will be searched for in the ...\client\client32 directory. If it is not found there, it will be searched for in paths that are specified in the 'PATH' environment variable.
Scripts cannot be integrated:
Enter the call parameters in the Parameters field. Parameters which can be used can be found in the corresponding documentation for the external OPTIMAL SYSTEMS applications. If you do not enter any parameters, only the application will be opened.
Select a source directory. Certain applications require that the files are located in a particular source directory.
The description entered here will be shown as a tooltip.
If you tick the Show in context menu checkbox, you can call up the application with the object via the context menu of a selected object.
If you select the Show in menu checkbox, you can use a button on the START ribbon tab to call up the linked application with a selected archive object. The name will be used for the tooltip.
If the Client will wait for application to quit checkbox is ticked, you cannot continue working until the external application has been closed.
The Function key list allows you to select a function key that, when pressed together with Ctrl+Shift, will launch the external application. Check whether the keyboard shortcuts are already in use.
If you select Icon – Application, links are flagged with the application-specific icons.
Alternatively, you can select User-defined and press Select to choose an icon (see 'Saving Queries').
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Confirm your entries by pressing OK.
The link is saved and will appear in the Desktop directory in the object search.
If you edit enaio® documents in an external application, the changes will not be imported.
Parameters for External Applications
The following parameters are used for data transfer:

One or more paths to enaio® objects are directly transferred. Spaces are used as a separator. If the path or file name contains spaces, the file path is placed in quotation marks.

A path to a text file which contains a path to an enaio® object for each line.

A path to a text file which contains a unique ID and the object type, separated with a comma, for each line. This parameter is useful if you are transferring a large number of objects.

One or more paths to files in the archive. If the files are not yet available in the CACHE area of enaio® client, they will be transferred there. Spaces serve as separators in the same way they do with the parameter %o.

A path to a text file which contains a path to a file in the CACHE area in each line. This parameter is useful if you are transferring a large number of objects. If the files are not yet available in the CACHE area of enaio® client, they will be transferred there.
Starting External Applications via a Link
To start external applications via a link, follow these steps
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Open the object search.
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Open the Desktop area.
- Double-click a link.
The external application is started.
External applications can also be launched from the START ribbon tab, by pressing a function key together with Ctrl+Shift, or by selecting Send e-mail from the context menu of an object.
Depending on the configuration parameters, the object that is currently selected is transferred to the external application.
Editing Links
You can delete, rename, and add links to the navigation area (see 'Navigation'). You can also change the parameters and assign a function key to the link.
If you select a saved search in the Desktop area of the object search, you will find the following features in the context menu:

The external application is started.

The 'External application' window will now open. You can now make changes.

The link is available to other users on the public desktop. Special rights are required to use this feature.

The link to the external application is deleted.

The link is copied and can be inserted into an object group of the navigation by selecting 'Copy from object search' in the context menu.

The link is sent to an e-mail recipient. enaio® client users can double-click the attachment to import it into their object search.
Links can be managed in folders in the Desktop area. Click the Desktop area and select New folder in the context menu. A new folder is created. You can name the folder.
The context menu contains functions to name folders and delete empty ones.
Links can be moved to a folder via drag and drop.
AXVBTASK
AXVBTASK works with Microsoft Outlook. As a result, you can create tasks, discussions, journal entries, contacts, and appointments and add folders, registers, and documents to them.
Set up a link for the application (see 'Creating Links'). The axvbtask.exe application is located in the ...\client32 directory.

Parameter |
Description |
-a |
Create a task in Microsoft Outlook |
-d |
Create a discussion in Microsoft Outlook |
-j |
Create a journal entry in Microsoft Outlook |
-k |
Create a contact in Microsoft Outlook |
-t |
Create an appointment in Microsoft Outlook |

Parameter |
Description |
%p %o |
For each selected object, these parameters attach an OS file to the Microsoft Outlook object. The two parameters are equivalent. |
%g |
For each selected object, the parameter attaches a document file to the Microsoft Outlook object. This option is only available when transferring documents. |
%i |
The parameter attaches a text file with the ID of the selected object to the Microsoft Outlook object. |
If you do not specify a Microsoft Outlook parameter, no task will be created.
The Microsoft Outlook parameter must always be entered first.
Example of a Parameter Transfer
The following parameters are transferred to the axvbtask.exe application: -d %g
A discussion is created and the selected documents are sent as document files.