Settings for the Hit List
The hit list will be displayed as a table. Folders, registers, and documents will be listed line by line.
Columns
Columns for folders and registers:
Type icon/icon catalog | Links | Object | Index data
Columns for documents:
Type icon/icon catalog | File format | Archiving status | Access status | Links | Signature status | Notes | Preview annotations | Favorites | Object | Index data
The column icons flag documents in the hit list as follows:
Type |
Displays the type icon, a standard icon for the module, or a type-specific icon. If the object contains an icon catalog under the index data fields, then the corresponding icon is displayed here. |
File format |
Displays the file format as an icon and detailed as a tooltip. Example: Word/docx The file format is not displayed for cross-type link documents. |
Archiving status |
Indicates whether a document still needs to be archived in an audit-proof manner or if this was already done. |
Access status |
Indicates whether the document is editable and also whether it has variants |
Links |
Indicates whether the document is linked to other ones. |
Signature status |
Indicates if the document is signed. |
Text notes | Indicates whether the object has notes. |
Preview annotations | Indicates whether the object has preview annotations. |
Favorites | Indicates whether the object has been added to the favorites. |
Object | Shows the object type name. |
These static columns can be selected via the 'Settings' dialog (see ''Fields' Area').
Other columns display the index data. You can individually configure the index data fields to be displayed as hit list columns for each object type. For documents, you can select fields from the basic parameters and from the folder index data as list columns; for folders and registers, you can select fields from the basic parameters (see ''Fields' Area').
Data from table fields and multi-fields cannot be displayed.
Fields of the object type can also be selected in the Show hit list fields dialog. The dialog can be opened via the context menu of an object in the object search.

The number of hits in a hit list can be limited by the administrator. If the hit list does not show all hits, you will be shown a message in the status bar of the hit list.
All users can individually specify the number of hits in the settings (see ''Query Behavior' Area'); however, the maximum number is always the number of hits specified by the administrator.

For a clearer overview of results, you can also set alternating background colors for the rows in the hit list.
The columns can be selected. The setting is applied to all hit lists and folder windows.
The text alignment of the columns can be set via a hit list. To do so, right-click the column header and select Alignment > plus the desired text alignment (left-justified, centered, or right-justified) from the context menu.
You can use the mouse to change the column widths.

Click a list column to highlight it in color and sort the list alphabetically according to the entries in this column. Click again on the same list column to reverse the order in which the entries are sorted.
Press Ctrl+Shift to select additional list columns for further sorting operations. The columns are flagged.
If you don't define how the hit list objects are sorted, this will be done in the following order: folders, registers, and documents. Folders and registers are listed alphabetically. If the hit list contains multiple folders or registers with identical names, they will be sorted by folder or register ID in ascending order. Documents are sorted by the modules with which they were created (see 'Modules') in the following order:
- Grayscale images
- Black-and-white images
- Color images
- Windows documents
- Video documents
- E-mail documents
- XML documents
- Container documents
If several documents in the hit list were created using the same module, they are sorted by object type, and if multiple documents of the same object type exist, they are sorted by document ID in ascending order.
You can select other columns to sort by pressing Ctrl+Shift+Left mouse button.

Via the context menu of a column title, you can pin the columns on the left to the active index data column. When scrolling left to right or right to left, only the columns on the right are scrolled. Pinned columns are saved with the column configuration.

Use Ctrl+Scroll wheel to increase or decrease the font size in hit lists. Alternatively, you can also change the font size by selecting the matching entry in the context menu in the column header of a hit list. The font size setting is user-specific and is saved to ensure it is still available after enaio® client is restarted.
If you select Save column configuration from the context menu of the table header line, the grouping settings and font size will also be saved.
Searching in Hit Lists
Use the keyboard shortcut Ctrl+F to search in hit lists. If you use the shortcut, you can enter the search term in the Filter list field at the bottom of a hit list. The hit list is restricted. The search term or cells containing the term you are searching for are highlighted in color.
Report View and Quicklook View
Instead of being displayed as a table in the report view, the document hit list can be displayed in the quicklook view. Quicklooks are small previews (thumbnails) of the first page of a document. They are only available for image documents and documents created using Microsoft Office applications. While setting up document types, the administrator can decide whether quicklooks are created or not.
Click the matching button on the status bar to switch between the report and quicklook views.
Grouping Hit Lists
You can show the hits in the hit list more clearly by grouping the hit list.
Right-click the column header of the column whose content you want to use to group the hits and select Group from the context menu. The hits are sorted into groups according to the entries in this column.
You can group hit lists multiple times in the same way.

You can show the grouping area via the context menu of the column header above the hit list. The grouping area displays the column grouping in a hierarchical view. You can drag columns for grouping into the grouping area. In the grouping area, you can modify the grouping sequence by dragging the column headers to a new position.

The header row of each grouped section contains the number of elements of this group (either the number of objects or the number of groups) if you have set several groupings. When grouping by size, a size range is displayed.
You can open and close the groupings using the arrow icons in the headers or the +/- buttons on the numeric pad of your keyboard. For a clearer overview, you can also set alternating background colors for the rows in the hit list.
You can disable groupings for single or multiple column headers in the context menu.

If you use the Save column width feature to save the hit list settings, the grouping settings will be saved as well.