'PDF/A Validation' Action
The 'PDF/A validation' action checks whether PDF documents comply with the PDF/A standard and, if available, converts PDFs into PDF/A documents.
To use this action, add the axacpdfa.dll library (see ''Additions' Tab').
Enter a configuration name when setting up this automatic action.
Specify all document types of which you want to convert documents in the configuration dialog.
Using the Edit button you can specify conditions for documents of the selected document type which have to be fulfilled in order to execute the action:
The Fields area lists the index data fields of the selected object type and basic parameter fields. Select the field for which you want to create a clause.
The Links area lists all operators available to you. Select an operator.
Enter a value for the selected field into the Value area. An asterisk ('*') can be used as a placeholder for any number of characters, and a question mark ('?') can be used as a placeholder for any character. The field's list permits you to specify a value for a basic parameter.
Then click the Add button.
By combining the field, the operator, and the value, you have formed a condition. This condition can furthermore be logically combined with other conditions. The condition in its entirety is shown in the Conditions field below. In this field, you cannot edit the entries. If you want to delete or correct entries, press the Undo button.
If you want to indicate successful conversion on the data sheet, specify an object field in the Validation result area that the Success value or, if conversion failed, the Error value is saved to.
Confirm the configuration by pressing OK.
In addition to the Do not attempt to convert PDF/A compliant documents option, you can use this action to change the archivable property of documents of the selected document types. If you select the Set PDF/A compliant documents as archivable option, documents which have been converted using this action, as well as documents which were already available as PDF/A-compliant files, will receive the property 'approved for archiving'. All documents which are not PDF/A compliant will be set to 'not approved for archiving' at the same time.