Media Management in enaio® enterprise-manager
If the archiving is performed with a server or a server group, you must indicate the paths to the media on which the documents can be archived.
Within a server group, one server must be designated as the group control server for archiving. This server will then be used to query and modify media data.
If you have one single server group, the family control server is set as the default group control server. If there is also a second server group, open the context menu of the required server and define it as the group control server under All tasks > Set group control server.
Set up and configure media sets. Media sets are assigned to media on which archiving is done and the document types, which are archived on the assigned media.
It is not necessary to assign document types to a media set for a server or a server group because other servers/server groups that are configured as main servers can archive the document types, provided that the document type assignment has been set up. Auxiliary servers can only archive their own documents.
Paths to Media
If you select Paths to media in the console root, the pre-configured paths to media are listed. If there are no entries, click the Refresh button to update the list view.
All media found at the selected path will also be listed.
You can filter the list of media according to:
- media entered in the database
The list will only offer media found at the selected path which have already been configured.
- media not entered in the database
The list will only offer media found at the selected path which have not yet been configured.
Press New to set up a new path.
Enter a path name and an alias. Multiple aliases of a path allow you to set up archiving processes with different retention times on one and the same path.
Make sure that no other enaio® server archives into this area.
If you are working with removable media, select the respective option.
You can activate the Read-only property for all files that are archived to this path. The property may be required by other systems that you are working with, e.g., hierarchical storage management systems. This function requires a license key.
Specify a retention time in days. For documents with a scheduled retention time, this has priority over the time specified here.
Activate the Set last access time property for all paths which lead to GRAU DATA and NetApp storage media.
Media Sets
If you select Media sets in the console root, pre-configured media sets will be shown. If there are no entries, click the Refresh button to update the list view.
Media sets are set up by clicking New in the Media sets area.
You can choose whether to create a media set for internal media management using enaio® server or a media set for a virtual archive (see below).
For internal media management, the following dialog will open:
Enter a name and, optionally, an alias, as well as the cluster size.
When archiving to a hard disk system or XenTERA, you can activate Specify template and name of the medium. You will therefore not need to set up media.
To define the template, select the media size and enter the path. All paths to the media are available as paths. Do not select a path to a Mirrored medium if you do not want mirrored media to be created.
Media are assigned consecutive decimal numbers starting with 0001 as their name. You can specify a prefix and a suffix for the name.
Media Sets for Virtual Archives
If you want to use a virtual archive as the archiving location, you will need to set up a media set for it.
To do so, enter a name and, optionally, an Alias, then choose the virtual archive which has been set up.
The virtual archive is set up in the Media management > Virtual archives area.
If you select a virtual archive that has already been set up, you can get detailed information about the virtual archive by pressing the Information button.
You can create a new virtual archive by pressing New. First, you will need to select the virtual archive type:
iCAS/iTernity:
Driver changes (iTernity/iCAS) require mandatory agreements in the project to ensure the integrity of existing archives.
Into the Endpoint field, enter the URL of the web service which you can use to access iCAS/iTernity.
The URL is structured as follows:
http://<IP-Adresse>/iTernity/iTernity.asmx
Enter https as the log if encrypted transfer has been configured for iCAS/iTernity users.
Enter the URL in your browser to check the connection. If the web service is accessible, a page containing the documentation of the iCAS/iTernity server will be displayed.
It is possible to compress the data before saving it and to encrypt it. You can have the data checked after it is stored using hash values in order to detect transmission errors.
Documents can only be deleted once the retention time has expired.
If it is necessary to provide connections via a proxy server, specify the server's port.
Using Multi-Heads
Set up a configuration in case you use a multi-head system. The configuration will be saved to the database and applies to all enaio® server.
Use configuration files if you want to use several configurations for enaio® server. Every server will access the configuration file that is indicated here. In this case, you will therefore need identically named configuration files which, in relation to the respective server, are accessible at the path entered. If you do not specify any path or file name, a configuration file named oxvarcit.cfg will be searched in the relevant …\server directory. You create configuration files by exporting a configuration.
You can create at least one group and assign at least one head to the group by pressing Add iTernity:
Decide whether you want to use the head for read-only access, write access, or both.
The head of the first group is always used for read-only access and balances the load automatically. The head of the second group will attempt to access in case the head of the first group is not available.
Write access always takes place in the order of the groups and the heads in the groups. The server load is not balanced for write access.
You can save a configuration as a file by pressing Export configuration.
Centera Storage
Driver changes (Centera/ECS) require mandatory agreements in the project to ensure the integrity of existing archives.
Documents can only be deleted once the retention time has expired. The deadline begins with the date of archiving.
The maximum size for the storage of files in the content description files is indicated in KB. The value '0' deactivates the storage function. Files with a size up to 100 KB can be stored. If 'single instance storage' is activated, the storage of documents can have an impact on system performance.
Enter the IP or the computer name as the cluster address. Separate multiple addresses with a comma in Centera multi-cluster environments.
Enter the path and the name of a Centera access profile file in the Profile field. Enter the path in relation to the enaio® directory \server.
If more than one enaio® server server will be used, you will need to copy the Centera access profile file to the respective directory of each enaio® server server.
This file is needed to identify enaio® server server as a user and to grant the necessary rights.
Specify strategies for read and write access, the existence check, and deletion. The choice of the strategy depends on your Centera system.
- Failover: If the action fails as it has used the cluster address indicated first, an attempt will be made to repeat the action using the next address.
- Replication: The action will always be repeated using the following cluster address.
- None: The action is always exclusively run using the first indicated cluster address.
Further information can be found in the 'Multi cluster strategies' section in the Centera documentation 'Programmer's guide'.
These strategies define the communication between enaio® server and Centera. The strategies for system stability and data security within a Centera system are not dependent on this.
Centera Multi-Storage
When using two independent Centera systems which are independent of each other, choose the virtual server Centera multi storage.
While the alias, the amount of retention days, and the maximum size for the storage of documents in the content description files are identical for both Centera systems, addresses, profiles, and strategies need to be entered separately for both systems.
iXOS
Enter the communication data for interaction with iXOS. Details can be found in the iXOS documentation.
The paths to the files which contain the certificate and the private key can be optionally entered relative to the enaio® directory \server.
Media
If you cannot automatically create the media for the media sets using templates, you will need to configure the media.
If you select Media in the console root, all accessible media are listed.
Mirrored media and unused media can be hidden.
Media can be set up as main media () or as mirrored media (
) and linked to each other (
).
If a document cannot be found on the main medium, it will be then searched for on the mirrored medium. If an error occurs, an e-mail will be sent to the administrator if 'Send e-mail when archiving' is set as an archiving option.
During the storage process, documents are first written to the main medium and then to the mirrored medium. If a document cannot be saved to one or more media, the document is not classified as archived and both media will be blocked. If archiving is performed again, a document will only be written to a medium if it is not found on it.
Media are assigned to a media set in which they can be sequenced, at the same time defining the order in which they are written to.
It is possible to lock all main media that you do not want to use for further archiving.
Click the New main medium button to open the New main medium dialog. Select the medium you want to use as the main medium from the list of available media and enter a media set, the cluster size, and a media size. The size can be selected from the list or entered as a value in MB.
If you are using removable media, you can select automatic under 'Media size' to automatically detect the size.
With large media you can select unlimited under 'Media size'; in this case, the media size will not be checked when writing to the media and you will need to switch between media manually. If this option is selected, data will be written to the media much faster.
Click New mirrored medium to open the New mirrored medium dialog. In this dialog, select a medium, enter a media size and a cluster size, and choose the main medium to which the mirrored medium will be assigned.
Click Order to specify the sequence in which main media are described.
It is possible to lock all main media that you do not want or no longer want to use for archiving. The assigned mirrored medium is also automatically locked.
Click the Properties button to open the properties dialog of a medium where you can also lock a main medium.
If you lock a main medium, the assigned mirrored medium will be automatically locked as well. Mirrored media cannot be locked on the properties dialog.
Assignments between main and mirrored media can be undone and created again.
Connection to Media
Document types are assigned to media sets as their documents will be archived on the media of the set.
If you select Connection to media in the console root, the document types will be listed. Existing assignments to media sets will be displayed.
To link document types with media sets, choose the Media set, select Document types, and press the Assign button.
You can hide and show references (documents without pages) in the list of document types. Documents without pages cannot be archived; an assignment to a set does not serve any function.
You can also hide unassigned document types.