Sharing
Documents can be shared with other users who have no or limited access rights. The access rights that have been granted and a time period during which the release is valid are specified.
Share functions will vary based on the user's system roles:
- All users can use the START > Objects > My shared docs ribbon tab to open a list of documents that have been shared with them.
- Users with share rights can share documents and use the VIEW > Areas > Docs shared by me ribbon tab to open a list of documents they have shared and edit shares.
- Users with administrative share rights can use the ribbon tab VIEW > Areas > All shared docs to open a list of all shares and revoke other users' shares.
Shared Documents
You can open the list of documents that have been shared with you via the START > Objects > My shared docs ribbon tab.
Status icons indicate whether you can edit the index data or only view it and whether you can edit the content or only view it.
Deletion rights and rights to annotations for image documents cannot be granted via document shares.
Document shares are valid throughout the specified time period. On the last day, the document share is shown in red and an icon appears in the status bar.
You can access the document based on the access rights you were granted via the context menu.
Data transfer with enaio® data-transfer is not possible for shared documents.

- Select Share from the context menu of a document.
- Select one or more users.
The list of users can be filtered. The number of selected users is displayed. - Enter a time period.
The maximum length of the time period is predefined by the administrator. - Select the required access rights.
The 'View index data' right is assigned to all users. The 'Edit contents' right includes the 'Show content' right. - Enter a note.
- Confirm by pressing OK.
The document will be shared, and the respective users will be displayed in the My shared docs area.

- In the Docs shared by me area of the context menu of a document, select Edit share.
- Edit the time period, rights, or the note.
Users with whom the document was shared cannot be modified. - Confirm by pressing OK.
The share is modified.