Sending Objects as E-Mail Attachments
You can send objects, folders, registers, and documents as e-mail attachments. Documents can either be sent as an internal reference or in the file format used. As an internal reference, the document can only be viewed if enaio® client is installed on the workstation. Folders and registers can only be sent as internal references.
Sending a document as an internal reference from the user's filing system is not supported. To send documents, first save them in an area that the recipient has access to.

- Open a hit list or a folder window.
- Select one or more objects and right-click to open the context menu.
- Click the E-mail button and select one of the following options from the list:
- Reference
The selected objects are attached as internal references. - Content
The selected objects are attached in the file format in use. - Content (ZIP)
The selected objects are compressed, and the compressed ZIP file is attached. - Content (ZIP protected)
Enter a password to protect the ZIP file. The recipient will need this password to open the ZIP file - Content (PDF)
The selected objects are attached as PDF files. If an object cannot be saved in PDF format, the original file is attached.
- Reference
- Enter a recipient and subject in the e-mail window.
- Send the objects.
The objects are sent as internal references or in the file format in use.
If enaio® client is installed on the workstation, you can double-click the internal reference to open it. If you press Ctrl (if necessary, until enaio® client is launched), the document is opened as a read-only file; if you press Shift, the index data will be opened. If you press Ctrl+Shift, the location will be opened.
The recipient of an internal reference has to have the appropriate rights to the document type in order to open the received document.
When sending an object, you can specify in the Options window whether to use the index data as an identifier for the file or for the reference. The window can be opened by selecting Options from the context menu of the document type in the object search. If you select Use indexing for external sending, index data will be used to identify the document. The length is restricted to 100 characters. Character that the operating system identifies as invalid for file names will be removed. If a document contains more than one file, a counter will be appended, beginning with the second file. You can specify which entries are used under Fields > Send in the Settings dialog.
The functions are also available in the context menu.
Select Clipboard to copy an internal reference to an object and, in the case of documents, additionally the document itself in its original format or as PDF to the clipboard. From there, you can paste it into applications, e.g., an e-mail window.
Objects can be placed in the Favorites portfolio and in the record of a workflow.