Full-Text Index Queries
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If you only want to search against the full-text index of indexed objects, i.e., documents, registers, and folders, you can open the full-text search form on the START tab.
Enter terms in the Full text area.
In the Object selection area, you can select the object types you would like to search.
The hit list contains the following objects:
- all documents, registers, and folders of the selected object type that are indexed using the entered search terms in any index data fields;
- as well as documents of the selected document types that include the entered terms in a document file.
Full Text
Entries for a full-text search, i.e., the search terms you entered and the objects you selected, can be saved as a saved search by pressing Save (see 'Saved Searches').
In the navigation and on the ribbon, you can save the object selection for full-text queries in various configurations (see 'Navigation').
A full-text search against the content of folders can be started from the context menu of the respective folder in a folder hit list.
Full-Text Search Configurations
For the full-text search from the navigation and from the full-text field in the ribbon, you can use configurations to specify object types for the search.
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The configuration dialog is opened by clicking the configuration icon for the object selection. |
Name the configuration, select the items you want to search for, and confirm by pressing OK.
The configuration is saved and can be selected for the search from the configuration list.
The <list> configuration is always available. This configuration links the full-text search of the relevant active list, for example, a hit list or the contents of a folder or portfolio.
Full-Text Hit Lists
In addition to other hit lists, full-text hit lists also contain an area with facets – dynamic filters that can be used to restrict the hit lists based on properties.
In the facets area, you can define the following basic hit properties:
- Object type
- Application
Hits that are assigned to external applications - Edited
- Editor
- Created
- Creator
The number of hits with that property is specified for each property.
You can open and close the facets using the arrow icons in the title bars of the facets or via the +/- buttons on the numeric pad of your keyboard.
In the 'Settings' dialog (cf. 'Full-Text Facets' Area') you can switch the basic facets on and off as well as enable fields with list catalogs as additional facets for object types.
The quality of the hits, which is the product of the number of search terms in the text relative to the overall text and how close the hits are to the search terms in terms of their spelling, is also indicated.
You can show a preview area for each hit from the context menu of the header of a full-text hit list. A text passage containing the search term is shown there. These settings are saved with the column configuration.
Filtering and Searching
If you want to filter the hit list for these properties, tick the relevant checkboxes. The hits will be immediately filtered. The number of hits for the properties will be updated.
You can also edit the search term in the search field and start a new search by pressing the magnifying glass button. Use the arrow button that is then displayed to return to the last full-text hit list.
The area containing the dynamic filters can be hidden (see ''Auto' Area').