Exporting Index Data
You can export the index data of folders, registers, or documents to the clipboard or a file for use in other programs, e.g., for form letters.

-
Search for objects.
-
Select one or more folders, registers, or documents.
-
Click Export > Index data in the HIT ribbon tab.
The Export window will now open.
-
Select the export settings.
-
Confirm by pressing OK.
The index data will be exported according to the export settings.
Export Settings
In the settings for the export function, you can choose between:
- Query columns (clipboard)
The content of the query columns, as seen in the hit list, will be exported to the clipboard. - Configuration
This option lets you select a configuration for the export function.
A configuration specifies which fields of the index data are exported and where they are exported to. You can select a configuration from the list or create a new one. The configuration is saved for each user.
Creating Export Configurations
After a folder, register, or document query, a hit list has been opened.

- Open the 'Export' window by clicking Export > Index data on the HIT ribbon tab.
- Click New.
The 'Export configuration' window will now open.
- Enter a configuration name into the first field.
- Select the fields in the data sheet whose content you wish to export from the 'Existing fields' list.
- Click the arrow button.
The fields will be entered into the 'Exported fields' area.
Use the arrow buttons to sort the entries. The field names can be used as column headings. - Select the clipboard or a file as the export destination.
You can select a text file or an XML file as the format. The XML file is interpreted by the optionally defined XSL file and opened as an HTML file in your default browser. Save this HTML file using the feature available in the browser if you want to use it again at a later time.
When exporting the data to the clipboard, you can have it optimized for Microsoft Excel. The values are placed in quotation marks. The character combination 'LF' indicates a line break. - Confirm by pressing OK.
The configuration will be entered and flagged in the Export window. It will be available for all users.