Assigning Multiple Locations to Objects

enaio® client 9.10 »

Documents usually consist of the document file, the index data, and one location. You can create more than one location for documents by adding them to a new location in a new register or new folder.

Index data and document files can be edited in exactly the same way from any location.

If a document has more than one location, the location tabs for the data sheet contain buttons used to switch between the index data of the folders and registers in which the document is located.

Creating References to Documents

If you drag the object while holding down the right mouse button, a context menu will open. Select whether to add another location to the document, create a copy (see 'Copying Documents'), move the document, or create a cross-type reference document.

Title: enaio® client If you create a cross-context reference document, you can assign a different document type to the document file. Select a document type that corresponds to the file format and enter the index data. If there are fields with the same internal name, the index data will be pre-populated. Data in tables is not pre-entered.

Title: enaio® client

The document can receive any location. When working with reference documents, however, you cannot edit the document file. You can only edit the document file via the original file.

Deleting Documents with Multiple Locations

Documents can be deleted either from a hit list or from a folder window.

Documents found at multiple locations cannot be deleted from the hit list. If you attempt to delete a document with multiple locations from the hit list, you will be notified that the document is found at multiple locations. Switch to the locations of the document and delete it there. You delete a document only at one location. All other locations are kept. The deleted location data cannot be restored.