Annotations on Layers
You can add annotations to image documents in the document display window. Annotations are organized on layers.
Annotations on layers can only be created and edited when no other user is editing the document. If another user has edited annotations and saved them while you were also working on them, you cannot save your changes.
Access Rights and System Roles for Layers
You can create private layers. Private layers can only be accessed by you.
If authorized by the administrator, you can create group layers and public layers.
There may be layers which you can see but not hide or edit.
Access rights and system roles are assigned by your administrator. enaio® can be configured so that references to image files that you receive by e-mail, for example, can be opened immediately using the enabled layer administration.
The following layers can be created:
Private layers |
You can show, hide, edit, and delete your private layers. |
|
Static group layers |
These layers are only visible to users from a specified group. Users who have the right to create group layers can hide, show, and edit the layers they created. Users who also have the 'Edit static layers of other users' system role can show, hide, delete, and edit all group layers. |
|
Dynamic group layers |
These layers are visible to all users from a specified group. All users can edit, hide, show, and delete them. They can only be created by users who have the right to create group layers. |
|
Static public layers |
These layers are visible to all users. Users who have the right to create public layers can hide, show, edit, and delete layers which they created themselves Users who also have the 'Edit static layers of other users' system role can show, hide, delete, and edit all static public layers. |
|
Dynamic public layers |
These layers are visible to all users. All users can edit, hide, show, and delete them. They can only be created by users who have the right to create public layers. |
Annotations on layers are not included in document versions in the history. Documents are always displayed here with the layers of the current version.
Creating Layers
You can create group layers and public layers only if authorized to do so by the administrator.

- Open the image document in the document display window (see 'Document Display Window').
-
Open the document's annotations window by pressing the Annotations button.
The Annotations window will now open.
Any layers containing annotations are listed. - Click the New layer button.
The Properties for layers window will now open.
- Select a layer type (see 'Annotations on Layers').
Select a group layer and click Modify.The Select groups window will now open.
- Select one or more groups. Use the arrows to move them to the Selected groups field.
- Click OK or press Enter.
The Layer properties window will open again.
- Click OK or press Enter.
The layer will be created, displayed, and selected in the Annotations window. You can now create annotations for the layer (see 'Creating Annotations for a Layer').
Creating Annotations for a Layer
The annotations you create on a layer can comprise freehand lines, texts, filled rectangles, rectangles, marks from highlighters, lines, arrows, rulers, notes, rubber stamps, and buttons which you can use to set links and start a program.
The settings define the layout of annotations (see ''Annotations' Area'). You can change the design of your annotations.
Documents which you want to create annotations for may not be rotated in the document display window. The position of an annotation is always relative to the saved document, not relative to the position after the document is rotated.

- Open the image document in the document display window (see 'Document Display Window').
-
Open the document's annotations window by pressing the Annotations button.
The Annotations window will now open.
Any layers containing annotations are listed. - Select a layer or create a new one (see 'Creating Layers').
- Select one of these tools from the toolbar (see 'Tools for Annotations'):
Free hand line, Text, Filled rectangle, Rectangle, Highlighter, Line, Arrow, Ruler, Note, Stamp or Link/Start program. - Use the tools to lay out annotations in the document display window.
-
Press Save to save the annotations.
The annotations are saved on the layers and displayed in the document display window.
Tools for Annotations
You can select from the following tools to create annotations

|
Use your mouse to draw a line. Select Freehand line settings in the context menu of the line to edit the settings: Name, Line, Grid link, Foreground color, Dots, and Hyperlink (see 'Annotation Settings'). Freehand lines contain connection points which you can use to edit them. |

|
Use your mouse to draw a rectangle. The Text input window will now open.
Enter your text. By clicking the buttons, you can add the current date and time or your user name to the text. Use Ctrl+Enter to add a line break. Click OK to close the Text input window. After pressing Enter to confirm the text, you can select Text settings in the context menu to edit settings such as: Name, Line, Fill, Foreground color, Background color, Font, Text, and Hyperlink. You can then edit the annotation (see 'Editing Annotations'). The '#' character is interpreted as a control character by the annotation module and may not be used. |

|
Use your mouse to draw a rectangle. Select Filled rectangle settings from the rectangle's context menu to edit the Name, Background color, and Hyperlink settings. Go to View > Settings > Annotations to select the default color for the filled rectangle. You can now edit the annotation (see 'Editing Annotations'). |

|
Use your mouse to draw a rectangle. Select Rectangle settings in the rectangle's context menu to edit the settings: Name, Line, Grid link, Fill, Foreground color, Background color, and Hyperlink. You can now edit the annotation (see 'Editing Annotations'). |

|
The highlighter is basically the same as a filled rectangle. Use your mouse to draw a rectangle. Select Highlighter settings from the rectangle's context menu to edit the settings: Name, Background color, and Hyperlink. You can now edit the annotation (see 'Editing Annotations'). |

|
Use your mouse to draw a line. Select Line settings in the context menu of the line to edit the settings: Name, Line, Grid link, Foreground color, Dots, and Hyperlink. You can now edit the annotation (see 'Editing Annotations'). |

|
Use your mouse to draw a line. The tip of the arrow will be at the beginning of the line. Select Arrow settings in the context menu of the line to edit the settings: Name, Line, Grid link, Foreground color, and Hyperlink. You can now edit the annotation (see 'Editing Annotations'). |

|
Use your mouse to draw a line. The length of the line is calculated and displayed at the end of the line. Select Ruler settings entry in the context menu for the ruler to edit the settings: Name, Line, Grid link, Fill, Foreground color, Background color, Font, Ruler, and Hyperlink. You can now edit the annotation (see 'Editing Annotations'). |

|
Unlike a text, a note cannot have a transparent background. Use your mouse to draw a rectangle. The Text input window will now open.
Enter the text for the note. Use the buttons to add the current date and time or your user name to the text. Use Ctrl+Enter to add a line break. Select Note settings in the context menu to edit the settings: Name, Foreground color, Background color, Font, Text, and Hyperlink. You can now edit the annotation (see 'Editing Annotations'). The '#' character is interpreted as a control character by the annotation module and may not be used. |

|
The stamp allows you to add a boilerplate text as annotations to a layer. Use your mouse to draw a rectangle. The Select boilerplate window will now open.
Select an existing boilerplate or create a new one: Click New. The Edit boilerplate window will now open.
Enter a name and a text. Use the buttons to add the current date and time or your user name to the text. Use Ctrl+Enter to add a line break. Select Text settings in the context menu to edit the settings: Name, Line, Fill, Foreground color, Background color, Font, Text, and Hyperlink. You can now edit the annotation (see 'Editing Annotations'). The '#' character is interpreted as a control character by the annotation module and may not be used. |

|
There is a button available that allows you to create links to external programs or Internet pages. Use your mouse to draw a rectangle. Select Settings button in the button's context to edit the settings: Name, Fill, Foreground color, Background color, Font, Text, and Hyperlink. You can now edit the annotation (see 'Editing Annotations'). |
Annotation Settings
When you create annotations on a layer, the settings, for example, for color and line width from the 'Annotations' Area are used.
To change the settings for an annotation, open the context menu of the annotation. Depending on the type of annotation, you will find the following options under Settings:

Annotations can be assigned a name which can be displayed.

You can select the line width and style for freehand lines, rectangles, lines, arrows, and the ruler.
The line width is entered in the Width (points) field, the line style is selected from the Style list.

You can define how the line colors and the background color of the annotations relate to the color of the document. You can choose between Copy (normal), AND (highlight), and XOR (invert).

You can choose further properties, for example, for the background of texts, stamps, and rectangles. Mode: Select whether the background will be transparent, translucent, or opaque. Pattern: Select a texture to be displayed in the foreground color.

Select a foreground color, e.g., for text and lines.

Select a background color, e.g., for the filled rectangle, the stamp, and the text.

Select a font type, style, and size for texts, notes, buttons, and stamps.

Set the units in the Measurement units field, the number of digits after the decimal point is set in the Precision field, and the length of the ruler's page limits is set in the Gauge mark field. Also set the length of the Tick marks between the page limits.

For freehand lines, you can use the Dots context menu to select the distance between the sizing handles and whether they will be visible.

You can add hyperlinks to all annotations.
Enter the path to an executable file or the URL of a website.
Editing Annotations
You can edit the annotations on your private layers and, depending on the rights granted to you by the administrator, on public and group layers.
Documents for which you create annotations for may not be rotated in the document display window. The position of an annotation is always relative to the saved document, not relative to the position after the document is rotated.

-
In the document display window, click the Annotations button.
The Annotations window will now open.
The existing layers are listed. - On the Annotations window, select the layer whose annotations you wish to edit. If necessary, hide other layers for a better overview (see 'Showing and Hiding Layers').
-
Click Select to switch selection mode on.
-
Click an annotation to select it in the document display window.
Sizing handles will appear at the corners of the annotation.
If one annotation is covered by another, select Send to back in the context menu to move the annotation to the background of the layer.
Press and hold the mouse button to reposition annotations and use the sizing handles to increase or decrease the size of the annotations.
Select Tool settings in the annotation's context menu to edit the annotation design (see 'Annotation Settings').
-
After editing, press Save to save the annotations.
There are more options for editing an annotation available in its context menu:
Delete |
The selected annotation is deleted. |
Bring to front |
The selected annotation is moved to the foreground. |
Bring to back |
The selected annotation is moved to the background. |
Showing and Hiding Layers
You can only hide static group layers and static public layers if the administrator has granted you this right.

- In the document display window, click the Annotations button.
The Annotations window will now open.
The checkbox is selected on shown layers and deselected on hidden ones. -
Tick or untick the checkbox to hide or show layers.
Editing Layers
You can edit your private layers and, depending on the rights granted to you by the administrator, also public and group layers.

- In the document display window, click the Annotations button.
The Annotations window will now open.
The existing layers are listed. The displayed layers are flagged with a checkmark (see 'Showing and Hiding Layers').
Use the buttons in the window to create a new layer (see 'Creating Layers'), change the properties of a selected layer, or delete a selected layer. - Right-click to open the context menu on a layer in the document display window.
The context menu contains the following options:Delete The layer is deleted.
Bring to
frontThe layer is moved to the foreground.
Bring to
backThe layer is moved to the background.
Default
settingsHere, you specify the default settings for all annotations.
-
Press Save to save all changes to the layer.
The edited layer is saved.
Printing Layers
Layers which cannot be edited will be printed as well.
If you want to print layers which can be edited, open the document in the display window and the print dialog using the keyboard shortcut Alt+P. In the print dialog, tick the Print annotations checkbox.