Archive Print
Instead of managing archived W-Documents in their own formats, you can use the enaio® printer to convert W-Documents to PDF or image documents.
Files in these formats are much smaller than W-Documents and their content cannot be edited that easily.
You can manage a W-Document in both formats: in its own file format or also as an image or PDF document. You can then continue to edit the document in the Word application and also have a document that can be archived so that it is audit-proof.
For archive printing, the AS printer for black-and-white printing and the AS color printer for color printing are installed. For the AS printer the administrator can set PDF as the print format. If you activate a confirmation dialog in the 'Confirm' Area, you can select the file formats TIFF G4 for black-and-white printing and JPEG for color printing instead of PDF.
The intended printer driver is selected in the print dialog of W-applications.
After printing, assign the document to an open folder or the filing tray. To do so, go to View > Settings > More and enable the Set folder as default on desktop option. Now, you can assign the document to all folders for which you have created references in the workspace.
You can choose a document type or place a document without type into the filing tray. If you choose a document type, you can index the document with the type-specific index data form.
The documents are managed and edited in the same way as image or PDF documents.

- Make sure that enaio® client is running.
- Start a Windows application.
- Create a document in the Windows application.
- In the print dialog of the Windows application, select an AS printer as print driver and start printing. Depending on the printer selection and configuration, you can choose whether to file the document as PDF.
The Select wallpaper dialog window will open for AS printers. - Select a wallpaper.
You either may select different wallpapers for the first and the following pages or use the same for all pages.
The administrator is the person in charge that provides you with wallpaper images. - Click OK.
The document is printed to a file.
The Set target folder dialog window will open.
All folders which are open in the workspace and in enaio® will be listed.
If you selected the Default folder option under View > Settings > More, all folders located on the desktop of the object search will also be listed. - Choose a destination folder or the filing tray.
The document types available in enaio® will be displayed. - Select a document type.
The index data form of the selected document type will open.
Documents without a type can be filed into the filing tray. - Fill out the index data form.
- Click Save.
The document will be saved in the selected folder or the filing tray.
Only the folders open in enaio® client can be chosen as the destination folder.
You can also open an existing W-Document from the archive and use the AS printer to additionally save it as a PDF document.