Overview of System Roles
Valid for: enaio administrator version 8.50 SP1
This overview lists all system roles in enaio including description and IDs. The following system roles can be assigned to users individually in enaio administrator:
System role | Description | ID |
---|---|---|
DMS: Set up local security groups | Configuration of remote areas | 66 |
DMS: Supervisor | All system roles except those for workflow functions, enaio enterprise-manager, and 'Server: Switch job context' | 18 |
Administrator: Start | Start enaio administrator | 1 |
Administrator: Configure entire system |
Configuration dialog of the entire system (LDAP, automatic actions, etc.) | 2 |
Administrator: Configure security system |
Configuration of the security system (user and rights administration) | 4 |
Administrator: Configure local security groups |
Restricted configuration of the security system for remote areas | 65 |
Administrator: Configure W-templates |
W-templates management (configuration of W-templates and assigned applications) | 5 |
Administrator: Configure archive print |
Configuration of the archive print | 6 |
Administrator: Start automatic actions |
Start set-up automatic actions | 8 |
Administrator: Configure automatic actions |
Set up and configure automatic actions | 9 |
Administrator: View user tray | View the private filing trays of all users in enaio administrator | 10 |
Administrator: Edit object rights | Specify other users as owners or take on ownership of object | 50 |
Editor: Start | Start enaio editor | 11 |
Editor: Edit object definition | Change and complete object definition. Changes cannot be saved to the database with this role alone. | 12 |
Editor: adapt database |
Make adjustments to the database | 13 |
Start: Start | Start enaio start in order to execute automatic actions | 14 |
Capture: Start | Start enaio capture | 15 |
Capture: edit filing tray |
Access to the filing tray in enaio capture | 87 |
Capture: Configure | Set up configurations for enaio capture | 16 |
Client: Start | Start enaio client | 36 |
Webclient: Start | Start enaio webclient | 70 |
Client: Save own settings | Configure individual user settings and save searches and/or documents to the archive area of clients | 17 |
Client: Configure external applications | Integrate external applications into clients | 80 |
Client: adapt ribbon |
Customize ribbon | 77 |
Client: Open history | View editing history, if this is enabled | 28 |
Client: Recover data from history | Restore previous data via the editing history (condition: system role 'Client: Open history' is available) | 32 |
Client: Configure history for individual object konfigurieren |
Allows the history to be configured for a single document, provided that this option is available in the object definition (condition: system role 'Client: Open history' is available) | 56 |
Client: Start expert mode | Extended search for objects | 29 |
Client: Export from hit list | Export index data and document files from a hit list | 30 |
Client: print documents |
Print documents via clients | 74 |
Client: Open notes | Display notes on objects | 71 |
Client: Edit notes | Create and edit object notes | 31 |
Client: Show personal trash can | Show personal trash can, from which deleted data can be restored | 33 |
Client: View system trash can | Show system trash can, where all users' deleted objects are visible (requirement: system role 'Client: Show personal trash can' is available) | 37 |
Client: Delete objects from trash can | Irretrievably delete objects from trash can (condition: system role 'Client: Show personal trash can' is available) | 40 |
Client: Execute SQL queries |
Execute SQL queries | 34 |
Client: Release documents |
Share documents for users with restricted access rights | 85 |
Client: Administer sharing options |
Remove sharing of other users | 86 |
Client: Send content as e-mail |
Send objects by e-mail to a recipient who is not set up in the enaio system |
35 |
Client: Open properties | Display the properties dialog for an object | 44 |
Client: Move objects | Move objects, if permitted in enaio administrator administrator | 63 |
Client: Assign further locations | Assign a further location to documents | 83 |
Client: Create reference documents | Create reference documents from documents | 84 |
Client: Move across cabinets | Move documents across cabinets | 79 |
Client: Use workflow | Use workflows | 19 |
Client: Workflow Substitute configuration |
Set up workflow substitute for oneself | 61 |
Client: Workflow Process administration |
Restricted administration of running processes from clients | 62 |
Client: Edit circulation slip workflow | Edit workflow circulation slip | 67 |
Client: Workflow manage private circulation slip templates verwalten |
Manage and delete templates for private circulation slips | 68 |
Client: Workflow manage public circulation slip templates | Manage and delete templates of public circulation slips | 69 |
Client: Use object search |
Show Object Search area | 51 |
Client: Use navigation |
Show Navigation area | 52 |
Client: Run default search |
If users should run searches exclusively through saved searches, the default search (search by index data and full-text search) can be switched off. | 78 |
Client: Add icon | Add icons to the system’s data pool | 59 |
Client: Delete icon | Delete icons from the system's data pool | 60 |
Client: Edit static layers of other users | Edit static layers created by someone else | 64 |
Client: Edit SQL queries |
Create and edit SQL queries | 38 |
Client: Administer subscriptions | Administer and delete subscriptions of all users and set up subscriptions for other users | 39 |
Client: Administer follow-ups | Administer and delete follow-ups of all users | 55 |
Client: Debug events | Run events for the client in debug mode | 45 |
Client: Create events | Edit events for client and server | 49 |
Client: Show relations |
Depict relations/display relation list, where relation links are set up in the system | 46 |
Client: Create visualization | Visualize relations and save the visualization in the assigned document type | 47 |
Client: Administer visualization | General configuration for relation visualization | 48 |
Client: Change archiving status | Give documents the property archivable or not archivable | 75 |
Client: Delete archived documents |
Delete documents with the status archived | 53 |
Client: Execute changes in batch mode |
Run changes in batch mode for more than one object selected in a hit list | 57 |
Client: Always show variant administration |
Users who have no write permissions for index data or objects can open the variant administration in read-only mode, but are not allowed to create new variants or assign the 'active variant' status to other variants. | 73 |
Client: Show favorites | Favorites are managed for every user whose objects are accessible on mobile devices via enaio app as favorites. | 76 |
Client: View preview annotations |
Show annotations in the preview | 81 |
Client: Edit preview annotations |
Create, edit, or delete annotations in the preview | 82 |
WF-Admin: Start | Start enaio administrator-for-workflow | 20 |
WF-Editor: Start | Start enaio editor-for-workflow | 21 |
WF-Editor: Edit organization | Edit workflow organization | 22 |
WF-Editor: notify users as present/absent |
Set presence of other workflow users | 58 |
WF-Editor: create model |
Create workflow model | 23 |
WF-Processes: Start via import | Start workflow processes via a system import, which is run using the automatic action 'Data and document import' | 24 |
WF-Simulation: Start | Start a workflow simulation | 25 |
WF-Script: Start | Start a runtime environment for workflow scripts | 26 |
Enterprise-Manager: Start |
Start enaio enterprise-manager | 27 |
Server: Switch job context |
Allows users to execute jobs with user context changes. | 72 |
Server: Execute Ado jobs |
Allows users to run ADO jobs if the security system allows it. | 88 |
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