Task Flow
Valid for: enaio webclient version 8.50 SP1
The task flow is a workflow that is used for simple task distribution. With a few mouse clicks you distribute a task to participants, which is automatically returned to you as initiator after editing.
Like with other workflows, you start a task flow via the context menu of a selected object or from the inbox 'Startable workflows'. After starting the task flow, switch to the 'My incoming messages' inbox and open the first work item of the task flow, the 'Initialization'.
A work item opened for editing consists of a workflow screen "Data Sheet" and a workflow record. It can also contain additional elements, such as a workflow log or a circulation slip. Using the Arrow icon in the header you can switch between the areas 'Data sheet', 'Record', 'Protocol', etc.

The 'data sheet' shows the workflow form of the opened work item. It contains several editable fields:
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Task description
The field 'Task description' must be filled in the first time the work item 'Initialization' is processed. For example, the entry is displayed as 'Subject' of the task flow in the inboxes.
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Task
The 'Task' field is used to define the type of task. The options 'For editing', 'For checking', 'For approval', and 'For information' are available.
Once the participant has completed the task, entered comments and the selected options of the tasks 'For checking', 'For approval' and 'For information' are displayed in the data sheet of the following work item and can also be viewed in the log in all subsequent work items.
The 'For editing' task also allows the participant in the next work item to assign a task to other participants, which in turn is returned to him or her as the initiator after processing.
In addition to the tasks 'For editing', 'For checking', 'For approval' and 'For notice', the user also has the options 'completed', 'not completed', and 'query' at their disposal. The 'Query' serves for direct communication between initiator and subscriber and therefore contains only one text input field in the next work item.
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due on
A due date can be specified in the 'Due on' field. A work item whose due date has expired is indicated by
Exclamation mark icon in the inboxes.
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Receiver
Use
User add-on to select the participants who are to receive the work item. One or more users and roles can be selected as participants.
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End process
You can complete the task flow by activating the 'End process' check box. The task flow is then forwarded to the inbox of the first initiator in the next work item. When the 'Result' work item is forwarded by the first initiator, the task flow is finally ended.
Enabling the 'End process' check box discards other options activated in the same work item, such as selecting a task or entering a comment, during forwarding. However, the selection of a task is noted in the log in the work item 'Result'.

The record contains the objects that were selected when the workflow was started or that were added during a work item. Further information on workflow record can be found under Working with workflows.

In the log, all work items of the task flow are logged visibly for all participants. In addition to the date, time, type of activity and user responsible for the process, the results of the activities 'Approval', 'Check', and 'Notice' of the individual participants are recorded in the 'Log' column.
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