Viewing Search Results in Hit Lists

There are various types of hit list in enaio® depending on the type of search:

• uniform hit lists

  The hit list of an object search only contains objects of the type selected for the search. Depending on the type of object search, these can be folders, registers, or documents.

• mixed hit lists

  The hit list of a full-text search may contain a combination of folders, registers, and documents. The descriptions in the column headers change, depending on which object you mark in a mixed hit list.

Static columns contain the name of the object type, as well as icons showing the archiving status, the access status, the presence of notes, and so forth. Which of these columns are shown depends on your settings in the user menu (Changing How Static Columns Are Displayed in Object Lists).

Static columns are also displayed context-specific. This means that no 'Signatures' column will be shown in a hit list of folders or registers, for example, because folders or registers cannot be signed.

Meaning of the icons in the static columns

Icon	Status	Description
Object type column
The icons of the relevant object types in use are shown in this column. The icons in the object type status column are defined by the administrator. They can differ from system to system.
File format column
Shows the file format as an icon and with greater detail as a tooltip (Word/docx, for example). If the file format is unknown, a ? icon is displayed. The icons in the file format status column are defined by the administrator. They can differ from system to system. No icon is displayed for the following objects: Documents without pages Can be identified by the Document without pages icon seen in the Archiving status column. Reference documents Can be identified by the Reference document icon seen in the Archiving status column. Image documents with several files in different formats.
Archiving status column *
Shows whether a document is approved for archiving or has already been archived.
	Not approved for archiving	The document is not intended for archiving. This property can be changed by selecting Set as archivable in the context menu (see Changing the Archiving Status).
	Approved for archiving	The document is intended for archiving. This property can be changed by selecting Set as not archivable in the context menu (see Changing the Archiving Status). Once a document has been archived in an audit-proof manner, it is no longer shown with an archiving icon.
	Without pages	The document contains no content (see Documents Without Pages). Users can add files if this is permitted by the administrator.
	Reference document	The document is a reference document (see Reference Documents).
Checked out column *
Shows whether a document has been checked out and by whom and/or whether variants exist.
	Checked out by me	You have opened the document for editing. Other users cannot edit the content (also see Checking a Document In and Out).
	Checked out by others	The document is opened for editing by another user (also see Checking a Document In and Out).
	This document has variants	The document has variants. The icon is yellow if you have opened the active variant for editing and red if the active variant is opened by another user for editing (also see Managing Variants).
Links column *
Shows whether and how many links an object has and/or whether a folder or register has been shared by means of enaio® coLab.
	Links	Indicates that this object is linked to other objects in enaio® (see Internal Links). If you hover the cursor over the icon, a tooltip will show you the number of links.
	The object is located in the coLab project room	Indicates that there is a folder or register in a enaio® coLab project room which has been shared (see coLab Shares). This provides external users who do not have access to enaio® with access to documents stored in these folders or registers.
	The object contains links and is located in the coLab project room	Indicates that there is a folder or register in a enaio® coLab project room which also has links.
Signature column *
Shows whether a document is signed.
	Signature	The current version of the document is signed.
	Signature	An earlier version of the document is signed.
Notes column *
Shows whether an object contains notes. You can view notes in the details preview (see Details Preview).
	Note	The object contains notes (also see Managing Notes). If you hover the cursor over the icon, a tooltip will show you the number of notes.
Preview annotations column *
Shows whether a document contains preview annotations. You can view preview annotations in the content preview (see Content Preview).
	Preview annotation	The object contains preview annotations (see Preview Annotations). If you hover the cursor over the icon, a tooltip will show you the number of annotations. The Preview annotations function in the content preview is not supported in enaio® mobile.
Favorite or Synchronization column
Shows whether an object is tagged as a favorite by the user. The column icon changes in offline mode in enaio® webclient as a desktop application and in enaio® mobile (see enaio® webclient in Offline Mode). The Synchronization icon is shown instead of the Favorite icon. Likewise, the icons and their meaning in the column change in offline mode. You can view the list of synchronized objects and objects set as favorites in the favorites area of the main menu (see Favorites).
	Favorite	Indicates that this object has been added to the favorites.
	Synchronization complete	Indicates in offline mode that the object that has been set as a favorite has been fully synchronized.
	Synchronization error	Indicates in offline mode that the object that has been set as a favorite has not been fully synchronized.
* You can search for these object properties using the object search > basic parameters (see Searching for Objects Using Index Data and Basic Parameters).

The following applies if you are using enaio® mobile:

Hit lists also contain a static column with checkboxes on touchscreen devices in enaio® mobile. These checkboxes are used to select multiple entries in the hit list. As is the case when several hit list entries are selected in enaio® webclient or in enaio® webclient as a desktop application, commands from the context menu are applied to all hit list entries selected when you activate the matching checkbox.

The static column with checkboxes is hidden on smartphones due to the limited screen space available on such devices. It is therefore not possible to select multiple entries in hit lists on smartphones.

The display of tooltips is not supported in enaio® mobile.

Document contents and object properties (index data and basic parameters) of an object marked in the hit list are shown in the preview area.

Click or tap the Details preview icon in the preview area to display the object properties.

Click or tap on the Content preview icon in the preview area to view the document contents.

If your enaio® system is configured accordingly, you can also show the content of a document in the Office 365dashlet in the preview area in enaio® webclient and in enaio® webclient as a desktop application.

You can find information on how to use the preview area and the functions it offers in The Preview Area.

The following options are available for opening a filing location:

To open a filing location using the Open location function in the context menu, follow these steps

Users require the Webclient: Open location system role to view a location.

1. Select an object (document, register, or folder) from the hit list whose filing location you want to open.

2. Right-click (enaio® webclient and enaio® webclient as a desktop application) or press and hold (enaio® mobile) to open the context menu.

   The context menu can also be opened on smartphones by clicking the More actions icon found on each line.

3. Click or tap on the Open location icon in the context menu.

   In the case of documents with multiple locations, a list of the existing locations is offered for selection.

The folder view of the filing location of the selected object will open.

To open a filing location using the Show content function in the context menu, follow these steps

1. Select a folder or register from the hit list whose filing location you want to open.

2. Right-click (enaio® webclient and enaio® webclient as a desktop application) or press and hold (enaio® mobile) to open the context menu.

   The context menu can also be opened on smartphones by clicking the More actions icon found on each line.

3. Click or tap on the Show content icon in the context menu.

The folder view of the filing location of the selected object will open.

To open the filing location of folders and registers directly from the hit list, follow these steps

Proceed as follows to open the filing location of folders and registers:

• Double-click on the entry in the hit list if you are working in enaio® webclient and enaio® webclient as a desktop application.
• Tap twice on the entry in the hit list if you are working in enaio® mobile on a tablet.
• Tap once on the entry in the hit list (single touch) if you are working in enaio® mobile on a smartphone.

Double-clicking or tapping an entry in a hit list can trigger various actions:

• Folders or registers

  Double-clicking or tapping a folder or register in a hit list opens the location of the clicked object.

• Documents

  Double-clicking or tapping a document in a hit list can trigger various actions, also referred to as default actions. Your administrator determines what action is triggered. Default Actions describes the actions that can be triggered.

  Default actions are not supported in enaio® mobile.

The context menu of the individual object in a hit list also offers frequently used editing features, such as Send e-mail, Start workflow, Follow-ups, or Subscribe. Among other applications, this allows you to open the location of the object independently of the default action (such as the action for opening the index data form for editing).

A reduced number of editing features are available in the context menu in offline mode.